Tech Support/Admin REQ152

User Experience Researchers Pte.Ltd; Singapore; On-site; SGD 33,000 - 56,000; Full time

Job summary

User Experience Researchers Pte.Ltd in Singapore is seeking an administrative-focused role to assist with contract management, vendor follow-ups, and budgeting oversight. The candidate should have accounting background related to AR/AP and be highly proficient in MS Excel.

The role involves supporting ICT project finances, invoicing, and procurement documentation, along with contract and PO tracking, manpower requests, interviews, and performance reviews.

Qualifications

• Experience with contract administration or admin work.
• Knowledge of AR/AP and budgeting processes.
• Strong proficiency with MS Excel and data manipulation.

Responsibilities

• Provide administrative support to ICT projects including finance-related activities such as invoicing and procurement documents.
• Support the operation of master contracts and purchase orders, track expiry dates and terminations.
• Maintain manpower resource requests and capability training processes to ensure compliance.
• Provide operation support for manpower requests, interviews and performance appraisals.
• Preliminary check of CVs, invoices and supporting documents.
• Review monthly progress reports and contractor submissions.
• Track utilization of contracts and POs and alert owners.
• Keep complete records of resource and training requests.
• Handle security clearance for candidates.

Skills

MS Excel

Contract management

Administrative support

Vendor coordination

Tools

MS Excel

Job description

Job Summary:

• Candidate will assist with Contract management, write email to follow up with vendors.


• Candidate should have some accounting background in terms of AR/AP and financial budgeting.


• Strong with MS Excel to manipulate data.


• Familiar with IT purchases.


• Familiar with budgeting and tracking budget utilization.

Key Responsibilities:

• Provide administrative support to the organization's ICT projects and operations including but not limited to finance related activities such as raising of Invoice processing, Procurement related documents.


• Support the operation of this master contract and purchase orders (e.g. maintain and track contract / purchase order expiry date / termination).


• Maintain the manpower resource requests / capability training process and ensure compliance to the process.


• Provide operation support for manpower resource requests, interview sessions and performance appraiser etc.


• Conduct preliminary check of the documentation (e.g. CVs, invoices and support documents).


• Review monthly progress reports and supporting documents submitted by Contractors.


• Track utilization of master contract and purchase orders and alert contract owner / relevant officer.


• Keep complete records of manpower resource / capability training requests.


• Handle security clearance for the candidates.

What We Are Looking For:

• Past track records in administrative work, administer contract / human resource or similar job scope.


• Knowledge of the organization's processes will be an added advantage.