Contract Administrator Assistant

ABV Systems Pte Ltd; Singapore; On-site; SGD 45,000 - 78,000; Full time

Job summary

ABV Systems Pte Ltd is seeking a detail-oriented Contract Administrator to support tender submissions, progress claims and payment certificates, ensuring accurate contract and procurement records for smooth project execution.

You will prepare tender submissions, progress claims, and payment certificates for subcontractors, coordinate procurement documentation, and collaborate with the project team to meet tight deadlines while maintaining documentation integrity.

Qualifications

• Diploma qualification required and relevant to contract administration.
• Strong organizational skills and meticulous approach.
• Ability to communicate with team members and stakeholders.
• Capacity to work independently and within a team under pressure.

Responsibilities

• Prepare tender submissions and progress claims to support contract bidding and project tracking.
• Generate payment certificates for sub-contractors to facilitate timely payments.
• Manage procurement-related administrative tasks to ensure efficient purchasing processes.
• Maintain accurate and organized documentation and records for contracts and procurement activities.
• Collaborate with team members to complete assigned tasks and support project goals.
• Adapt to changing priorities by performing other ad-hoc duties as assigned.

Education

Diploma in Quantity Surveying, Building Construction, or a related field

Job description

About the role

Support contract administration by preparing tender submissions, progress claims, and payment certificates while maintaining accurate contract and procurement documentation to ensure smooth project execution.

Key responsibilities

• Prepare tender submissions and progress claims to support contract bidding and project tracking
• Generate payment certificates for sub-contractors to facilitate timely payments
• Manage procurement-related administrative tasks to ensure efficient purchasing processes
• Maintain accurate and organized documentation and records for contracts and procurement activities
• Collaborate with team members to complete assigned tasks and support project goals
• Adapt to changing priorities by performing other ad-hoc duties as assigned

About you

• Diploma in Quantity Surveying, Building Construction, or a related field
• Demonstrate meticulousness, responsibility, and strong organizational skills
• Communicate and coordinate effectively with team members and stakeholders
• Work independently and collaboratively within a team environment
• Manage workload efficiently under pressure to meet tight deadlines
• Show motivation and eagerness to learn new skills and processes