Team Admin Assistant (Oil and Gas MNC / Team Support / West Side)

ADECCO PERSONNEL PTE LTD; Singapore; On-site; SGD 29,000 - 38,000; Full time

Job summary

Adecco Personnel Pte Ltd invites applications for an Administration Assistant on a 12-month contract based in West Singapore. The role supports procurement, vendor coordination, and site administration with emphasis on SAP processes.

The ideal candidate will have office admin experience, strong communication skills, and proficiency in MS Office. Candidates familiar with purchase-to-pay workflows will stand out.

Qualifications

• Experience in office admin or related roles.
• Excellent verbal and written communication skills.
• Strong administrative coordination abilities.
• Knowledge on SAP system and purchase-to-pay process is preferred.

Responsibilities

• Manage PRs, POs, vendor coordination, and procurement-related activities, including SAP, EzyPay, and Evolve transactions.
• Coordinate vendor/visitor access, site visits, and maintenance-related scheduling, ensuring valid PO coverage and approvals.
• Process and verify GRs, FOAs, invoices, and withholding tax requirements; resolve related billing discrepancies with vendors and third-party labs.
• Maintain documentation, filing, and records, including calibration reports, COAs, and payment supporting documents.
• Arrange freight/logistics for overseas sample shipments and support other administrative duties as assigned.

Skills

Verbal and written communication

Office administration

MS Office

Administrative coordination

Tools

SAP

EzyPay

Evolve

Job description

The Opportunity

• Adecco is partnering our client - US MNC in Oil and Gas industry


• We are looking for an experienced Administration Assistant (12 months contract)


• Office Location: West

The Talent:

• Experienced in office admin or related roles


• Excellent verbal and written communication skills, MS Office (Word, Excel and PowerPoint) and email systems


• Strong administrative coordination abilities


• Knowledge on SAP system and purchase-to-pay process is preferred

Job Description

• Manage PRs, POs, vendor coordination, and procurement-related activities, including SAP, EzyPay, and Evolve transactions.


• Coordinate vendor/visitor access, site visits, and maintenance-related scheduling, ensuring valid PO coverage and approvals.


• Process and verify GRs, FOAs, invoices, and withholding tax requirements; resolve related billing discrepancies with vendors and third-party labs.


• Maintain documentation, filing, and records, including calibration reports, COAs, and payment supporting documents.


• Arrange freight/logistics for overseas sample shipments and support other administrative duties as assigned.