Dynamic Admin & Office Coordinator (12-Month Contract)

RMA CONSULTANTS PTE LTD; Singapore; On-site; SGD 20,000 - 28,000; Full time

Job summary

RMA CONSULTANTS PTE LTD is seeking an Admin Assistant to provide comprehensive administrative and office support from the West of Singapore. You will manage calendars, coordinate meetings, assist with travel, procurement, events, and onboarding/offboarding tasks.

The role emphasizes maintaining documentation, coordinating logistics, and supporting digital workplace tools such as SharePoint and M365 to improve processes.

Qualifications

• Diploma in Business Administration, Management, Office Administration, or related field.
• Proficient in Microsoft Office - Outlook, Word, Excel and PowerPoint.
• Working knowledge of Microsoft Teams and SharePoint.
• Strong organizational, multitasking, communication, time-management and follow-through skills, with excellent attention to detail and the ability to work independently and collaboratively.
• Exposure to M365 Copilot, Power Automate or digital workplace tools is a plus.

Responsibilities

• Provide administrative and operational support, including records, documentation, action tracking, onboarding and offboarding.
• Coordinate senior management calendars, appointments, meetings, venues, logistics and meeting materials.
• Support travel requests, claims, purchase requisitions, quotations and procurement documentation.
• Coordinate events, visits, registrations, logistics, communications and visitor management.
• Manage office supplies, workplace support, notices and staff engagement activities.
• Maintain SharePoint, digital repositories and departmental communication channels.
• Support process improvements and digital adoption, including M365 tools.

Skills

Organizational skills

Multitasking

Communication

Time management

Attention to detail

Team collaboration

Education

Diploma in Business Administration, Management, Office Administration, or related field

Tools

Microsoft Office

SharePoint

Microsoft Teams

Power Automate

M365 Copilot

Job description

RMA CONSULTANTS PTE LTD is seeking an Admin Assistant to provide comprehensive administrative and office support from the West of Singapore. You will manage calendars, coordinate meetings, assist with travel, procurement, events, and onboarding/offboarding tasks.

The role emphasizes maintaining documentation, coordinating logistics, and supporting digital workplace tools such as SharePoint and M365 to improve processes.