Administrative Support Executive (Corporate & Industry Partnerships)

EXPERTISE TECHNOLOGIES PTE LTD; Singapore; Hybrid; SGD 36,000 - 48,000; Full time

Job summary

EXPERTISE TECHNOLOGIES PTE LTD is seeking a detail-oriented professional to support programme administration, stakeholder coordination, and inventory tracking in a dynamic hybrid role in Singapore.

Responsibilities include coordinating submissions, validating data, and maintaining accurate records. You will work with Account Managers, programme teams, and vendors to ensure deliverables and documentation are complete and compliant.

Qualifications

• Diploma or GCE 'A' Level required.
• 1–2 years of relevant experience in programme administration, project coordination, or admin support.
• Proficient in Microsoft Office applications (Excel, Word, PowerPoint, Outlook).
• Excellent organisational, communication, and time management skills.

Responsibilities

• Coordinate and review programme submissions to ensure reports and documents are complete and compliant.
• Conduct data validation and audit checks; follow up on discrepancies and clarifications.
• Consolidate validated reports for internal review, filing and billing.
• Manage programme and logistics inventory records, including requests, movements and replenishment.
• Liaise with vendors and conduct periodic inventory checks as needed.
• Maintain accurate programme, inventory, audit and administrative records and organise documents.
• Coordinate with Account Managers, programme teams, Marketing, vendors and partners on agreements and deliverables.
• Support activations, website updates, partner reports, and programme materials.
• Prepare and process internal administrative forms and documentation for review or approval.
• Provide general programme coordination support including meeting arrangements and minute taking.

Skills

Data validation

Stakeholder coordination

Project management

Time management

Customer service

Education

Diploma or GCE A Level

Tools

Microsoft Office

Excel

Word

PowerPoint

Outlook

Job description

Join our team in adynamic outsourced project role. We are seeking a detailed oriented and organized individual to support programme administration, stakeholder coordination, campaign/ programme partnership, inventory tracking and processing.

Key Responsibilities

• Coordinate and review programme and vendor submissions to ensure reports, data and supporting documents are complete, accurate and compliant with programme requirements.
• Conduct data validation and audit checks, follow up on discrepancies and clarifications, and consolidate validated reports and documents for internal review, filing and billing.
• Manage programme and logistics inventory records, including inventory requests, movements, deliveries and replenishment.
• Liaise with appointed vendors and conduct periodic inventory checks where required.
• Maintain accurate programme, inventory, audit, risk and administrative records, ensuring documents and supporting materials are properly organised and updated.
• Coordinate with Account Managers, programme teams, Marketing teams, vendors and partners on agreements, fulfilments, proof of deliverables, programme assets and other documentation requirements.
• Support campaign and programme activations, including website update requests, preparation of partner reports and coordination of programme materials.
• Prepare and process internal administrative forms and documentation, ensuring information is accurate before submission for review or approval.
• Provide general programme coordination support, including meeting arrangements, minute taking, follow-ups.
• Any other ad-hoc administrative tasks as assigned.

Requirements

• Diploma or GCE 'A' Level qualification.
• Minimum 1 - 2years of relevant experience in programme administration, project coordination, administrative support or related discipline.
• Proficient in Microsoft Office applications (e.g. Excel, Word, PowerPoint, and Outlook).
• Excellent organisational, communication, project management, and time management skills.
• Experience in customer service and stakeholder coordination.
• Meticulous with strong attention to details.
• Able to work independently while collaborating effectively within a team.
• Able to manage multiple priorities in a fast-paced environment.

Working time:
Monday - Friday, 9 am to 6.30 pm

Working place: Hybrid in Singapore 168937