Admin Officer / HR Officer

JGR PRO SERVICES PTE. LTD.; Singapore; On-site; SGD 42,000 - 64,000; Full time

Job summary

JGR PRO SERVICES PTE. LTD. in Singapore is seeking an experienced Admin/HR professional to handle daily office operations, HR processes, and administrative duties.

You will manage filing, correspondence, travel arrangements, onboarding for foreigners, and staff records, while ensuring accuracy, confidentiality, and efficient workflow.

The role requires 3–5 years of relevant experience, a diploma in Business Admin or HR, and strong English communication.

Qualifications

• Diploma or Higher in Business Administration, HR or related field.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint).
• Excellent written and verbal communication skills in English.
• Ability to work independently as well as in a team with meticulous attention to details.
• Minimum 3 - 5 years of relevant Admin / HR experience (Singapore context preferred).
• Must have experience in administrative duties.
• Must be able to handle new job applications of foreigners from application to onboarding stage independently.

Responsibilities

• Produce and distribute memos, letters, faxes and forms.
• Develop and maintain filing system.
• Order office supplies.
• Submit and reconcile expense reports.
• Provide general support to visitors.
• Provide information by answering questions and requests.
• Research and create presentations.
• Generate reports.
• Prepare and monitor invoices.
• Develop administrative staff via information and training.
• Maintain equipment via preventive maintenance and repairs.
• Manage supplies inventory and reorder.
• Carry out administrative duties (filing, typing, scanning).
• Organize travel arrangements for senior managers.
• Maintain computer and manual filing systems.
• Handle sensitive information confidentially.
• Take accurate minutes of meetings.
• Coordinate office procedures.
• Reply to email, telephone, or face to face inquiries.
• Resolve administrative problems.
• Receive, sort, and distribute the mail.
• Manage staff appointments.
• Oversee and supervise junior staff.
• Maintain up-to-date employee records.
• Coordinate repairs to office equipment.
• Implement clerical duties and administrative processes.
• Conduct data entry.
• HR related matters

Skills

3-5 years Admin/HR experience

Independent and team player

Excellent English communication

Independent and team collaboration

Education

Diploma or Higher in Business Administration/HR

Tools

Microsoft Office (Word, Excel, PowerPoint)

Job description

• Produce and distribute correspondence memos, letters, faxes, and forms
• Develop and maintain a filing system
• Order office supplies
• Submit and reconcile expense reports
• Provide general support to visitors
• Provide information by answering questions and requests
• Research and creates presentations
• Generate reports
• Prepare and monitor invoices
• Develop administrative staff by providing information, educational opportunities, and experiential growth opportunities
• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
• Organize travel arrangements for senior managers
• Maintain computer and manual filing systems
• Handle sensitive information in a confidential manner
• Take accurate minutes of meetings
• Coordinate office procedures
• Reply to email, telephone, or face to face inquiries
• Resolve administrative problems
• Receive, sort, and distribute the mail
• Manage staff appointments
• Oversee and supervise the work of junior staff
• Maintain up-to-date employee records
• Coordinate repairs to office equipment
• Implement clerical duties and administrative processes
• Conduct data entry
• HR related matters
• *** MUST HAVE AT LEAST 3 TO 5 YEARS EXPERIENCE, PREFABLY IN THE OIL & GAS SECTOR ***

Requirements :

• Diploma or Higher in Business Administration, HR or related field.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint).
• Excellent written and verbal communication skills in English.
• Ability to work independently as well as in a team with meticulous attention to details.
• Minimum 3 - 5 years of relevant experience in Admin / HR (Experience in Singapore context is highly preferred).
• Must have experience in administrative duties.
• Must be able to handle new job applications of foreigners from application to onboarding stage independently .