Admin Assistant/Contract/West

RMA CONSULTANTS PTE LTD; Singapore; On-site; SGD 20,000 - 28,000; Full time

Job summary

RMA CONSULTANTS PTE LTD is seeking an Admin Assistant to provide comprehensive administrative and office support from the West of Singapore. You will manage calendars, coordinate meetings, assist with travel, procurement, events, and onboarding/offboarding tasks.

The role emphasizes maintaining documentation, coordinating logistics, and supporting digital workplace tools such as SharePoint and M365 to improve processes.

Qualifications

• Diploma in Business Administration, Management, Office Administration, or related field.
• Proficient in Microsoft Office - Outlook, Word, Excel and PowerPoint.
• Working knowledge of Microsoft Teams and SharePoint.
• Strong organizational, multitasking, communication, time-management and follow-through skills, with excellent attention to detail and the ability to work independently and collaboratively.
• Exposure to M365 Copilot, Power Automate or digital workplace tools is a plus.

Responsibilities

• Provide administrative and operational support, including records, documentation, action tracking, onboarding and offboarding.
• Coordinate senior management calendars, appointments, meetings, venues, logistics and meeting materials.
• Support travel requests, claims, purchase requisitions, quotations and procurement documentation.
• Coordinate events, visits, registrations, logistics, communications and visitor management.
• Manage office supplies, workplace support, notices and staff engagement activities.
• Maintain SharePoint, digital repositories and departmental communication channels.
• Support process improvements and digital adoption, including M365 tools.

Skills

Organizational skills

Multitasking

Communication

Time management

Attention to detail

Team collaboration

Education

Diploma in Business Administration, Management, Office Administration, or related field

Tools

Microsoft Office

SharePoint

Microsoft Teams

Power Automate

M365 Copilot

Job description

Job Title: Admin Assistant

Location: West, Singapore

Job Type: Contract - 12 Months

About the Role

We are seeking an Admin Assistant to provide administrative, meeting, travel, procurement, event, and office support while helping ensure smooth day-to-day operations.

This is an outsource role.

Key Responsibilities

• Provide administrative and operational support, including records, documentation, action tracking, onboarding and offboarding.
• Coordinate senior management calendars, appointments, meetings, venues, logistics and meeting materials.
• Support travel requests, claims, purchase requisitions, quotations and procurement documentation.
• Coordinate events, visits, registrations, logistics, communications and visitor management.
• Manage office supplies, workplace support, notices and staff engagement activities.
• Maintain SharePoint, digital repositories and departmental communication channels.
• Support process improvements and digital adoption, including M365 tools.

Requirements

• Diploma in Business Administration, Management, Office Administration, or a related field.
• Proficient in Microsoft Office - Outlook, Word, Excel and PowerPoint .
• Working knowledge of Microsoft Teams and SharePoint .
• Strong organizational, multitasking, communication, time-management and follow-through skills, with excellent attention to detail and the ability to work independently and collaboratively.
• Exposure to M365 Copilot, Power Automate or digital workplace tools is a plus.

This is in partnership with the Employment and Employability Institute Pte Ltd ("e2i").

e2i is the empowering network for workers and employers seeking employment and employability solutions. e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solutions. e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives. By applying for this role, you consent to RMA Groups's PDPA and e2i's PDPA.

By sending us your personal data, you are deemed to consent to RMA Consultants Pte Ltd and its affiliates collecting, using and disclosing your personal data for the purposes set out in our Data Protection Policy at http://rmabpo.com/policy