Admin Associate

J.S.W; Singapore; Sur place; SGD 27 000 - 36 000; Plein temps

Résumé du poste

J.S.W is seeking an entry-level secretarial/receptionist professional to manage calendars, screen communications, arrange travel, and handle administrative tasks. The role focuses on preventing double-bookings for client meetings and site visits, while ensuring timely responses to inquiries.

Ideal candidates will have strong interpersonal skills, empathy, and proficiency with Microsoft Office. Some exposure to hospitality or front desk duties is desirable.

Qualifications

• Good interpersonal skills and empathy.
• Proficient with Microsoft Office and Windows applications.
• Strong organisational skills and attention to detail.
• Entry-level candidate with specialization in Secretarial/Executive/Receptionist/Front Desk/Hospitality or equivalent.

Responsabilités

• Manage calendars to prevent double-booking for client consultations and property viewings.
• Screen calls and manage email inboxes to ensure timely responses.
• Coordinate travel, hotel bookings, and itineraries for business trips.
• Maintain digital and physical filing systems and manage expenses.
• Perform additional duties as assigned.

Connaissances

Interpersonal skills

Empathy

Good organisational skills

Formation

Entry level in Secretarial/Executive/Receptionist/Front Desk/Hospitality & Personal Assistant or equivalent

Outils

Microsoft Office

Windows applications

Description du poste

Unified Calendar Management: Synchronise and manage the schedules for both professionals to prevent double-booking, especially for high-priority client consultations and property viewings.

Communication Gateway: Act as the primary point of contact, screening calls and managing email inboxes for both roles to ensure timely responses to urgent inquiries.

Travel & Logistics: Coordinate travel arrangements, including transport, hotel bookings, and detailed itineraries for business trips or site visits.

Administrative Operations: Maintain digital and physical filing systems, process business expenses, and manage office supplies.

Any other duties as designated

Job Requirements:

Good interpersonal skills and empathy

Required Skill(s): Microsoft Office, Good organisational skills, Good with windows applications

Preferably Entry level specialized in Secretarial/Executive/Receptionist/Front Desk/Hospitality & Personal Assistant or equivalent