Senior Admin Executive

quess selection & services pte. ltd.; Singapore; On-site; SGD 54,000 - 85,000; Full time

Job summary

Quess Selection & Services Pte. Ltd. is seeking a proactive Senior Admin Executive to support a senior leadership team with scheduling, travel, communications, and confidential admin tasks.

The role requires meticulous organization and discretion to maintain professionalism across internal and external stakeholder interactions. You will manage calendars, coordinate meetings and events, prepare executive presentations, and drive process improvements to enhance administrative efficiency while

Qualifications

• Diploma or Bachelor's degree in any discipline.
• 3-5 years of experience supporting senior executives or leadership teams.
• Proficient in Microsoft 365, including Outlook, Excel, PowerPoint and SharePoint.

Responsibilities

• Oversee executive calendars, schedules, communications, and meeting arrangements to ensure alignment with business priorities.
• Coordinate and facilitate leadership meetings, town halls, and corporate events, including agenda preparation, documentation, and logistics management.
• Manage domestic and international travel arrangements, itineraries, travel documentation, and expense claims.
• Prepare and develop presentations, reports, correspondence, and executive-level communications.
• Serve as the primary liaison between senior leadership and internal or external stakeholders, fostering strong professional relationships.
• Maintain confidential records, documents, and administrative systems while ensuring accuracy and compliance.
• Support and drive departmental projects, vendor coordination, procurement activities, and operational initiatives.
• Monitor, track, and follow up on key action items, deliverables, and business commitments to ensure timely execution.
• Identify and implement process improvements to enhance administrative efficiency and support business effectiveness.

Skills

Executive support

Calendar management

Travel arrangements

Presentation drafting

Stakeholder liaison

Confidential handling

Education

Bachelor's degree

Diploma

Tools

Microsoft 365

SharePoint

Concur

Job description

Seeking a proactive and organized Senior Admin Executive to support senior leadership with scheduling, meetings, travel, communications, and administrative tasks while maintaining professionalism and confidentiality.

Responsibilities

• Oversee executive calendars, schedules, communications, and meeting arrangements to ensure alignment with business priorities.
• Coordinate and facilitate leadership meetings, town halls, and corporate events, including agenda preparation, documentation, and logistics management.
• Manage domestic and international travel arrangements, itineraries, travel documentation, and expense claims.
• Prepare and develop presentations, reports, correspondence, and executive-level communications.
• Serve as the primary liaison between senior leadership and internal or external stakeholders, fostering strong professional relationships.
• Maintain confidential records, documents, and administrative systems while ensuring accuracy and compliance.
• Support and drive departmental projects, vendor coordination, procurement activities, and operational initiatives.
• Monitor, track, and follow up on key action items, deliverables, and business commitments to ensure timely execution.
• Identify and implement process improvements to enhance administrative efficiency and support business effectiveness.

Requirements

• Diploma or Bachelor's degree in any discipline.
• 3-5 years of experience supporting senior executives or leadership teams.
• Proficient in Microsoft 365, including Outlook, Excel, PowerPoint and SharePoint.
• Experience with Concur is preferred.
• Excellent organizational and multitasking abilities.
• Able to handle confidential information with discretion and professionalism.

Please note that only shortlisted candidates will be contacted, thank you.