Supply Chain Administrator

Coway Engineering & Marketing Pte Ltd; Singapore; On-site; SGD 29,000 - 42,000; Full time

Job summary

Coway Engineering & Marketing Pte Ltd in Singapore is seeking a purchasing administrator to support the Supply Chain function. You will prepare and issue POs, follow up on supplier deliveries, coordinate GRN discrepancies, and manage supplier returns.

You will maintain ERP records and purchasing documentation to ensure timely, accurate transactions. Ideal candidates have 1–2 years in purchasing or admin, with ERP and MS Office skills, and strong organisational and communication abilities to meet

Qualifications

• GCE ‘O’ Level or Diploma or relevant qualification in Business Administration, Supply Chain, Procurement or a related discipline; relevant experience may be considered in place of formal qualifications.
• 1–2 years of experience in purchasing administration, procurement support or general administration, preferably in a manufacturing environment.
• Basic understanding of Purchase Orders, supplier delivery processes, GRN and invoice documentation.
• Familiarity with ERP systems and Microsoft Office applications.
• Good organisational skills and attention to detail.
• Able to follow up independently and manage multiple outstanding tasks.
• Good communication and coordination skills.
• Responsible, punctual, systematic and able to meet deadlines.

Responsibilities

• Purchase Order Administration: Prepare and issue POs based on approved requirements and AVL; maintain accurate records; monitor open POs.
• Supplier Delivery Follow-up: Check acknowledgements, material availability and delivery dates; flag delays; coordinate with internal teams.
• GRN Discrepancy Coordination: Follow up on outstanding GRNs, resolve quantity issues, missing documents and invoice discrepancies.
• Supplier Return and Replacement Administration: Arrange returns, replacements, collections and follow-ups.
• Blanket and Contract PO Monitoring: Maintain registers; track expiry, pricing, quantities and commitments.
• Purchasing Records and Administrative Support: Maintain supplier docs, update trackers, prepare status reports.

Skills

Attention to detail

Organisational skills

Communication

Multitasking

Follow-up

Coordination

Deadline-oriented

Education

GCE O Level or Diploma in Business Administration / Supply Chain / Procurement

Tools

ERP systems

Microsoft Office

Job description

Role Purpose

Responsible for providing administrative and operational support to the Supply Chain function, with a focus on Purchase Order (PO) preparation and issuance, supplier delivery follow-ups, purchasing documentation, Goods Receipt Note (GRN) discrepancy coordination and supplier return administration.

The role ensures the timely and accurate processing of purchasing transactions, effective follow-up on supplier deliveries and proper maintenance of purchasing records to support production and business operations.

Key Responsibilities

1. Purchase Order Administration

• Prepare and issue Purchase Orders (POs) based on approved purchasing requirements, supplier quotations and suppliers listed on the Approved Vendor List (AVL).
• Maintain accurate purchasing records and ensure all PO documentation is properly updated in the ERP system.
• Monitor open POs and outstanding purchasing commitments.

2. Supplier Delivery Follow-up

• Follow up with suppliers on order acknowledgements, material availability and committed delivery dates.
• Promptly highlight delayed deliveries, incomplete orders and unconfirmed delivery schedules to the Supply Chain Executive.
• Coordinate delivery arrangements with the Store and relevant internal departments.

3. Goods Receipt Note (GRN) Discrepancy Coordination

• Follow up with suppliers and the Store on outstanding GRNs and goods receiving discrepancies.
• Coordinate the resolution of quantity shortages, incorrect deliveries, missing documents and invoice discrepancies.
• Maintain a tracking record of outstanding GRN issues and follow up until closure.

4. Supplier Return and Replacement Administration

• Coordinate administrative arrangements for returning rejected or non-conforming materials to suppliers.
• Arrange supplier collections, replacement deliveries and return shipments.
• Follow up on replacement materials and outstanding supplier responses.

5. Blanket and Contract Purchase Order Monitoring

• Maintain a register of blanket purchase orders and contract orders.
• Monitor order validity, expiry dates, agreed pricing, remaining quantities and outstanding commitments.
• Track material releases and deliveries against approved blanket or contract orders.

6. Purchasing Records and Administrative Support

• Maintain accurate records of supplier quotations, purchase orders, delivery documents and other purchasing-related documentation.
• Ensure purchasing trackers and ERP records are updated promptly.
• Prepare routine purchasing status reports covering open POs, overdue deliveries, GRN discrepancies and supplier returns.
• Perform other purchasing and supply chain administrative duties as assigned.

Qualifications and Competencies

• GCE ‘O’ Level or Diploma or relevant qualification in Business Administration, Supply Chain, Procurement or a related discipline; relevant experience may be considered in place of formal qualifications.
• 1–2 years of experience in purchasing administration, procurement support or general administration, preferably in a manufacturing environment.
• Basic understanding of Purchase Orders, supplier delivery processes, GRN and invoice documentation.
• Familiarity with ERP systems and Microsoft Office applications.
• Good organisational skills and attention to detail.
• Able to follow up independently and manage multiple outstanding tasks.
• Good communication and coordination skills.
• Responsible, punctual, systematic and able to meet deadlines.