Purchasing Assistant

Trio-Tech International Pte Ltd; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

Trio-Tech International Pte Ltd in Singapore is seeking a meticulous procurement support specialist to execute purchase orders, track deliveries, and maintain procurement records. You'll work with the Sourcing Specialist to translate sourcing decisions into timely, accurate purchase execution.

Responsibilities include processing POs, following up with suppliers, coordinating with logistics, monitoring stock levels, assisting with RFQ and invoice reconciliation, and providing general admin

Qualifications

• Diploma in Supply Chain, Business Admin, or related field required.
• 1–2 years purchasing, procurement admin, or logistics coordination experience preferred; entry-level considered.
• Familiarity with ERP/purchasing systems (SAP/Oracle) and MS Excel.
• Detail-oriented with strong follow-up and coordination skills.
• Good communication skills for coordinating with suppliers and internal teams.

Responsibilities

• Process purchase orders and follow up with suppliers on confirmations and delivery timelines.
• Coordinate with logistics teams to verify goods received and resolve discrepancies.
• Maintain accurate procurement records and PO logs in the ERP system.
• Support RFQ preparation and quotation comparisons.
• Monitor stock levels and flag reorder needs.
• Liaise with finance for invoice/PO reconciliation.
• Assist in handling supplier communications and import/export documentation.
• Provide general administrative support to procurement team.

Skills

Detail-oriented

Strong follow-up

Coordination across regions

Communication with suppliers

Organizational skills

Education

Diploma in Supply Chain or related field

Tools

SAP

Oracle

MS Excel

Job description

Job Description & Requirements

We are seeking for a meticulous and resourceful personnel to supports the procurement function by executing purchase orders, tracking deliveries, and maintaining accurate procurement records. Works closely with the Sourcing Specialist to translate sourcing decisions into timely, accurate purchase execution.

Expectations:

• Working closely with Operations Team to understand procurement requirement

• Process purchase orders and follow up with suppliers on confirmations and delivery timelines

• Coordinate with logistics teams to verify goods received and resolve discrepancies

• Maintain accurate procurement records and PO logs in the ERP system

• Support RFQ preparation and quotation comparisons

• Monitor stock levels and flag reorder needs

• Liaise with Finance on invoice/PO reconciliation

• Assist in handling supplier communications and import/export documentation

• Provide general administrative support to the procurement team

Key Requirements & Competencies:

• Diploma in Supply Chain, Business Administration, or related field

• 1–2 years of experience in purchasing, procurement admin, or logistics coordination; entry-level with strong organizational skills may be considered

• Familiarity with ERP/purchasing systems (SAP, Oracle, or similar) and MS Excel

• Detail-oriented with strong follow-up and coordination skills

• Good communication skills for coordinating with suppliers and internal departments across regions.