Purchasing Executive

SECUREX GS PTE. LTD.; Singapore; On-site; SGD 28,000 - 39,000; Full time

Job summary

SECUREX GS PTE. LTD. in Singapore is seeking a Purchasing Executive to support purchasing and general administrative functions.

The role covers processing POs, coordinating procurement, tracking deliveries locally and internationally, and liaising with warehouse teams to ensure accurate goods receipt and documentation. The candidate should have 2+ years in purchasing or admin support, be proficient in MS Office, and possess strong organizational, communication and multitasking skills, with the

Qualifications

• GCE O Level or equivalent; a diploma is preferred.
• At least 2 years in purchasing or admin support.
• Proficient with Microsoft Office applications.
• Strong organization, communication and multitasking skills.

Responsibilities

• Prepare and process purchase orders and verify quotes.
• Coordinate procurement for materials, suppliers and equipment.
• Track delivery schedules and overseas shipments.
• Liaise with warehouse for goods receipt and documentation.
• Match supplier invoices with delivery orders.
• Generate monthly outstanding PO reports for management.
• Provide data entry and documentation support.
• Ensure compliance with purchasing policies.

Skills

MS Office

Organization

Communication

Multitasking

Confidentiality

Independent work

Education

GCE O Level or equivalent

Diploma

Tools

Microsoft Office

Job description

About The Role

We are currently seeking a dedicated and detail-oriented individual to join our team as a Purchasing Executive to support both purchasing and general administrative functions.

Responsibilities

Purchasing Duties

• Prepare and process purchase orders, verify accuracy and match with quotes.
• Coordinate procurement activities for materials, suppliers, and equipment.
• Track supplier delivery schedules and manage logistics for both local and overseas shipments.
• Liaise with warehouse team for goods receipt and ensure proper documentation.
• Resolve issues with purchases or services in collaboration with vendors or users.
• Match supplier invoices with delivery orders/service reports.
• Generate monthly outstanding PO reports for management.
• Perform administrative tasks including data entry, filing, and documentation.
• Ensure compliance with purchasing policies and procedures.
• Participate in quarterly stock takes and internal audits.
• Handle vendor communication via calls and high-volume emails.
• Support third-party coordination including contractors and logistics providers.

General Administrative Duties

• Manage inventory and replenishment of office supplies and pantry refreshments.
• Handle orders for business cards, rubber stamps, and company uniforms.
• Assist in planning and execution of company events and staff activities.
• Provide ad-hoc administrative support across departments as required.

Requirements

• Minimum GCE 'O' Level or equivalent; diploma preferred.
• At least 2 years of experience in purchasing or administrative support.
• Proficient in Microsoft Office applications.
• Good organizational, communication, and multitasking skills.
• Able to work independently and handle confidential information.