Strategic Executive Assistant to Leadership

Apollo; Singapore; On-site; SGD 70,000 - 110,000; Full time

Job summary

Apollo is seeking an Executive Assistant to support our business leadership with proactive problem solving, exceptional communication, and meticulous attention to detail. This role requires handling confidential information with discretion and coordinating complex schedules for senior leaders in a dynamic environment in Singapore.

You will arrange travel, meetings, and expenses, support recruitment logistics, and draft communications on behalf of executives to ensure smooth operations across the

Qualifications

• Bachelor's Degree or 5+ years of prior experience in supporting senior business leaders and teams.
• Strong written and verbal communication in English; Japanese a plus.
• Ability to thrive in a fast-paced, rigorous environment with competing priorities.
• Excellent interpersonal skills for handling confidential situations with poise and diplomacy.
• Team-oriented, proactive, and detail-focused.

Responsibilities

• Arrange complex travel plans and create detailed itineraries; coordinate visas.
• Schedule and organize meetings, conferences, and off-sites with logistics.
• Prepare/edit materials for executives (Word, Excel).
• Process expenses using Concur and manage corporate card reconciliations.
• Coordinate recruitment logistics for new team members.
• Draft strategic communications for executives; ensure accuracy and clarity.

Skills

English communication

Discretion

Problem solving

Education

Bachelor's Degree

5+ years supporting senior leaders

Tools

Microsoft Outlook

Excel

Word

PowerPoint

Job description

Apollo is seeking an Executive Assistant to support our business leadership with proactive problem solving, exceptional communication, and meticulous attention to detail. This role requires handling confidential information with discretion and coordinating complex schedules for senior leaders in a dynamic environment in Singapore.

You will arrange travel, meetings, and expenses, support recruitment logistics, and draft communications on behalf of executives to ensure smooth operations across the