Strategic C-Suite Executive & Personal Assistant

Hegen; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Hegen, Singapore, seeks an experienced Executive & Personal Assistant to support our C-Suite across complex calendars, travel, communications and meeting preparation while also managing selected personal duties. This high-trust role requires discretion, autonomy and proactive problem-solving in a fast-paced environment.

You will liaise with internal teams and external partners, prepare briefing materials, oversee events and ensure confidential information is handled with integrity.

Qualifications

• Diploma or Bachelor’s degree in Business Administration or related field.
• 5+ years in Executive/Personal Assistant roles supporting senior management or C-suite.
• Experience in fast-paced/high-growth environments preferred.
• Excellent written and verbal communication; highly organised and discreet.

Responsibilities

• Manage complex calendars, meetings and scheduling priorities with high discretion.
• Plan and manage domestic and international travel with itineraries and contingencies.
• Oversee executive inboxes, correspondence and follow-ups; draft responses as needed.
• Coordinate internal/external meetings, agendas, materials and minutes.

Skills

Calendar management

Travel planning

Communication

Discretion

Stakeholder management

Education

Bachelor's degree in Business Administration

Tools

Microsoft Teams

Travel platforms

Expense systems

Job description

Hegen, Singapore, seeks an experienced Executive & Personal Assistant to support our C-Suite across complex calendars, travel, communications and meeting preparation while also managing selected personal duties. This high-trust role requires discretion, autonomy and proactive problem-solving in a fast-paced environment.

You will liaise with internal teams and external partners, prepare briefing materials, oversee events and ensure confidential information is handled with integrity.