Senior Executive Assistant to Leadership & Ops

Confidential; Singapore; On-site; SGD 90,000 - 150,000; Full time

Job summary

Confidential, based in Singapore, is seeking an experienced Executive Assistant to provide comprehensive support to the GM and leadership team. You will manage calendars, prepare briefs, coordinate meetings, travel, budgets and document management, and ensure confidential information is handled with integrity.

The role requires strong organizational skills, fluency in English and Chinese, and ability to liaise with internal and external stakeholders across functions.

Qualifications

• Minimum 8 years of experience in administrative, executive assistant, secretarial, or coordination roles supporting managers or senior leaders.
• Proficient in Microsoft Office applications.
• Strong organizational, communication, and stakeholder management skills, with the ability to communicate effectively with English- and Chinese-speaking stakeholders.
• High integrity, professionalism, and ability to work independently while maintaining confidentiality.

Responsibilities

• Provide executive support and coordination across leadership meetings, visitors and customers, travel, expenses, operations, document management, events and communications, and office administration.
• Organize operational, management, and business review meetings, prepare agendas and presentation materials, and record meeting minutes.
• Coordinate visits from customers, suppliers, government, and other stakeholders; arrange logistics and site tours.
• Arrange domestic and international travel, flights, accommodation, transport, visas, and expense processing; maintain travel records and budgets.
• Consolidate reports from multiple departments and support weekly, monthly, and quarterly reviews; track KPIs and reporting requirements.

Skills

Executive support

Stakeholder management

English-Chinese communication

Confidentiality

Education

Diploma/Degree in Business Administration or related

Tools

Microsoft Office

Job description

Confidential, based in Singapore, is seeking an experienced Executive Assistant to provide comprehensive support to the GM and leadership team. You will manage calendars, prepare briefs, coordinate meetings, travel, budgets and document management, and ensure confidential information is handled with integrity.

The role requires strong organizational skills, fluency in English and Chinese, and ability to liaise with internal and external stakeholders across functions.