Strategic Executive Assistant to Directors

Ministry of Manpower; Singapore; On-site; SGD 50,000 - 78,000; Full time

Job summary

The Ministry of Manpower (MOM) in Singapore is seeking a proactive Personal Assistant to provide Secretariat and administrative support to Directors. You will manage schedules, coordinate meetings, and handle confidential materials with discretion in a fast-paced government environment.

You will liaise with stakeholders at multiple levels, arrange overseas official trips, and ensure smooth operations, professional conduct, and timely delivery of documents.

Qualifications

• Proven relevant experience as a Personal Assistant, or in a similar role supporting senior management.
• Able to work independently with good organisational and time-management skills to provide support in secretarial matters relating to assigned principal.
• Work with relevant stakeholders at various levels to obtain inputs and ensure smooth coordination and transition between meetings and appointments.
• Professional and resilient, able to perform under pressure, manage short timelines and adapt to fast-paced environment with shifting priorities quickly.

Responsibilities

• Assist in coordination of meetings such as scheduling, preparation of meeting materials, documents and logistics, and other related duties to ensure that Directors are prepared for the necessary meetings and events.
• Manage the Directors’ schedule in consultation with other stakeholders to ensure smooth transition between meetings/appointments. This includes facilitation of security of guests and media.
• Provide support and coordinate for overseas official trips

Skills

Personal Assistant experience

Stakeholder coordination

Time management

Job description

The Ministry of Manpower (MOM) in Singapore is seeking a proactive Personal Assistant to provide Secretariat and administrative support to Directors. You will manage schedules, coordinate meetings, and handle confidential materials with discretion in a fast-paced government environment.

You will liaise with stakeholders at multiple levels, arrange overseas official trips, and ensure smooth operations, professional conduct, and timely delivery of documents.