Director’s Executive Assistant & Operations Liaison

MODULAR DESIGN & BUILD PTE. LTD.; Singapore; On-site; SGD 39,000 - 42,000; Full time

Job summary

Modular Design & Build Pte Ltd in Singapore is seeking a highly organised Management Assistant to the Director to provide direct executive and administrative support. You will manage the Director’s calendar, coordinate meetings, prepare documents, and follow up on action items, ensuring timely completion.

The role requires independence, discretion, and the ability to handle confidential information while coordinating with internal teams and external partners to keep operations running smoothly.

Qualifications

• Minimum Diploma or Degree in Business Administration, Management, Communications or a related discipline.
• Strong organisational and time-management skills.
• Good written and verbal communication skills.
• Able to work independently with minimal supervision.
• Comfortable learning and using AI productivity tools where appropriate.

Responsibilities

• Manage the Director’s calendar, meetings, appointments and daily schedule.
• Coordinate and arrange internal and external meetings.
• Prepare meeting agendas, documents, notes and follow-up action items.
• Follow up with staff, suppliers, contractors, customers and business partners on behalf of the Director.
• Monitor tasks assigned by the Director and ensure timely completion.
• Maintain an organised list of outstanding matters and provide regular progress updates.
• Assist the Director in prioritising important and urgent matters.
• Draft and prepare basic correspondence, letters, reports and internal documents.
• Assist with quotations, supplier enquiries and procurement follow-ups where required.
• Coordinate with the design, project, procurement, marketing and administrative teams.
• Attend meetings with the Director and record key decisions and follow-up actions.
• Maintain confidential company, customer, supplier and management information.
• Organise digital and physical documents for easy retrieval.
• Assist with travel, appointments and business arrangements when required.
• Ensure that instructions given by the Director are properly communicated to relevant parties.
• Proactively identify delays, outstanding matters or potential problems and highlight them to the Director.

Skills

Organised

Time management

Communication

Independent

Multitasking

Education

Diploma or Degree in Business Administration, Management, Communications or related

Tools

Microsoft Office

AI productivity tools

Job description

Modular Design & Build Pte Ltd in Singapore is seeking a highly organised Management Assistant to the Director to provide direct executive and administrative support. You will manage the Director’s calendar, coordinate meetings, prepare documents, and follow up on action items, ensuring timely completion.

The role requires independence, discretion, and the ability to handle confidential information while coordinating with internal teams and external partners to keep operations running smoothly.