Executive Secretary to Directors and Admin Lead

MEINHARDT (SINGAPORE) PTE LTD; Singapore; Presencial; SGD 40.000 - 66.000; Jornada completa

Descripción de la vacante

MEINHARDT (SINGAPORE) PTE LTD seeks an experienced administrative professional to provide comprehensive secretarial and admin support to Directors and the team in Singapore. The role involves managing diaries, coordinating meetings, arranging travel, handling calls and correspondence, and ensuring smooth office operations.

You will also prepare agendas and minutes, and assist with tender documents, reports, and bid submissions.

Formación

• 3–5 years of working experience in a similar secretarial/administrative role.
• Experience with preparing tender documents, specifications and contracts is an added advantage.
• Ability to work in a fast-paced environment and meet tight deadlines.
• Must be proactive and take initiative without waiting for instructions.

Responsabilidades

• Provide secretarial and admin support to Directors and team.
• Redirect matters to relevant parties with discretion during Directors' absence.
• Manage diaries, schedules, meetings, travel, hotel and visa arrangements for engineers.
• Handle incoming/outgoing calls, messages and emails; greet office guests.
• Prepare meeting agendas and minutes; transcribe dictation.
• Process and distribute all correspondences; assist with letters, reports and submissions.
• Assist in general admin duties and support other teams for smooth operation.
• Coordinate with overseas offices and liaise on activities and work.
• Maintain confidentiality of information and update contact lists.
• Process claims and timesheets; assist with presentation materials and bid documents.
• Monitor status of projects and coordinate with corporate services and engineering departments.

Conocimientos

Secretarial support

Diary management

Coordination

Discretion

Communication

Descripción del empleo

MEINHARDT (SINGAPORE) PTE LTD seeks an experienced administrative professional to provide comprehensive secretarial and admin support to Directors and the team in Singapore. The role involves managing diaries, coordinating meetings, arranging travel, handling calls and correspondence, and ensuring smooth office operations.

You will also prepare agendas and minutes, and assist with tender documents, reports, and bid submissions.