Strategic Executive Assistant to CEO Office

IDEKU TECHNOLOGY SOLUTION PTE. LTD.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

IDEKU TECHNOLOGY SOLUTION PTE. LTD. is seeking a highly organized Executive Assistant to provide executive and administrative support to the Manager, CEO Office in Singapore.

The role manages schedules, meetings, confidential briefings, and complex correspondence, ensuring timely follow-ups and attention to CEO priorities. The ideal candidate will have 3+ years of experience supporting senior leadership in fast-paced environments, excellent English writing and Mandarin communication skills, and

Qualifications

• Diploma or degree in Business Administration, Management, Communications, or related discipline.
• At least 3 years of relevant experience in executive support, administration, business coordination, secretarial support, or a comparable role.
• Experience supporting senior management, directors, business owners, or C-suite executives is preferred.
• Experience working in a fast-paced and confidential environment is advantageous.
• Strong spoken and written English and the ability to communicate effectively in Mandarin. Malay is an advantage.
• Excellent organisation, scheduling, prioritisation, research, and follow-up skills.
• Strong business writing and the ability to prepare executive briefings, speaking points, and draft speeches in a clear, appropriate, and audience-sensitive manner.
• Good judgement in identifying what should be communicated, what requires caution, and what must be escalated for approval.
• High level of discretion, integrity, confidentiality, and sound judgement.
• Proficiency in Microsoft Outlook, Teams, Word, Excel, PowerPoint, and other relevant digital tools.

Responsibilities

• Manage schedules, meetings, appointments, reminders, and business engagements for the Manager, CEO Office
• Review meeting requests, identify conflicts, and coordinate priorities and preparation time
• Arrange meeting logistics, participants, venues, virtual links, and supporting materials
• Handle schedule changes promptly while maintaining professional communication
• Prepare agendas, participant information, meeting briefs, presentations, meeting packs, and other supporting documents
• Research the meeting context and draft practical speaking guidance for the CEO or Manager, CEO Office
• Draft opening remarks, short speeches, key talking points, anticipated questions, and suggested responses when required
• Attend selected meetings and accurately record key discussions, decisions, action owners, and deadlines
• Maintain action and decision trackers and follow up diplomatically on outstanding matters
• Act as a professional point of contact for internal departments, business partners, vendors, and other stakeholders

Skills

Organizational skills

Scheduling

Communication skills

Discretion & confidentiality

Education

Diploma/degree in Business Administration or related

Tools

Microsoft Outlook

Microsoft Teams

Word

Excel

PowerPoint

Job description

IDEKU TECHNOLOGY SOLUTION PTE. LTD. is seeking a highly organized Executive Assistant to provide executive and administrative support to the Manager, CEO Office in Singapore.

The role manages schedules, meetings, confidential briefings, and complex correspondence, ensuring timely follow-ups and attention to CEO priorities. The ideal candidate will have 3+ years of experience supporting senior leadership in fast-paced environments, excellent English writing and Mandarin communication skills, and