Strategic Executive Assistant to CEO Office

National University of Singapore; Singapore; On-site; SGD 90,000 - 120,000; Full time

Job summary

National University of Singapore's NUS-ISS seeks an resourceful Assistant Manager/ Manager to lead CEO’s Office administration. You’ll coordinate with the CEO, Board of Directors and internal stakeholders through high-level planning and professional communications.

Responsibilities include Board meetings coordination and minute drafting, executive and administrative support, budgeting, procurement, and office operations, while upholding discretion and confidentiality in all duties.

Qualifications

• Diploma in Secretarial Studies or degree in Business Administration.
• Minimum 8 years of relevant experience in Personal Assistant/Executive Assistant roles.
• At least 3 years directly supporting Senior Management.
• Excellent writing skills for detailed minutes and strong organizational abilities.

Responsibilities

• Secretariat to Board of Directors and Meetings: coordinate meetings, scheduling, logistics, materials, minutes and action tracking.
• Executive and Administrative Support to Senior Management: manage meetings, expense claims, reports and presentations, document handling.
• General Administration: budgeting, procurement, vendor management, invoice verification, office operations and staff support.

Skills

Minutes writing

Stakeholder management

Organizational skills

Discretion

Multitasking

Education

Diploma in Secretarial Studies

Degree in Business Administration

Job description

National University of Singapore's NUS-ISS seeks an resourceful Assistant Manager/ Manager to lead CEO’s Office administration. You’ll coordinate with the CEO, Board of Directors and internal stakeholders through high-level planning and professional communications.

Responsibilities include Board meetings coordination and minute drafting, executive and administrative support, budgeting, procurement, and office operations, while upholding discretion and confidentiality in all duties.