Executive Assistant & Programs Coordinator

National University of Singapore; Singapore; On-site; SGD 45,000 - 78,000; Full time

Job summary

The National University of Singapore is seeking an Executive to support the Executive Director's Office and the Institute's programmes and operations. The role involves coordinating calendars, travel, events and day-to-day activities to ensure smooth operations.

Ideal candidates will have experience in executive support or programme coordination, strong organisational skills, and the ability to engage with senior stakeholders in a dynamic university setting.

Qualifications

• Diploma or degree from a recognised institution.
• Experience in executive support, administration, programme coordination or event management would be advantageous.
• Strong organisational and time-management skills, with the ability to manage multiple priorities.
• Good written, verbal and interpersonal communication skills.
• Proficient in Microsoft Office/Microsoft 365 applications.
• Resourceful, meticulous and service-oriented.
• Able to work independently as well as collaboratively within a team.
• Able to exercise professionalism and discretion when handling confidential information.
• Strong stakeholder management and coordination skills.

Responsibilities

• Support the Executive Director's Office: manage calendar, meetings and travel arrangements.
• Coordinate engagements with internal and external stakeholders including universities, industry partners and clients.
• Prepare itineraries, meeting materials, correspondence and administrative documentation.
• Handle travel claims, reimbursements and related admin matters.
• Provide admin and operational support for MSc in Supply Chain Management and other programmes.

Skills

Organisational skills

Time management

Written and verbal communication

Interpersonal skills

Microsoft Office 365

Discretion with confidential info

Stakeholder management

Education

Diploma or degree from a recognised institution

Tools

Microsoft Office/Microsoft 365

Job description

The National University of Singapore is seeking an Executive to support the Executive Director's Office and the Institute's programmes and operations. The role involves coordinating calendars, travel, events and day-to-day activities to ensure smooth operations.

Ideal candidates will have experience in executive support or programme coordination, strong organisational skills, and the ability to engage with senior stakeholders in a dynamic university setting.