Strategic Executive Assistant: Calendar, Travel & Liaison

EQUE PTE. LTD.; Singapore; On-site; SGD 45,000 - 78,000; Full time

Job summary

EQUE PTE. LTD. in Singapore is seeking an organized Executive Assistant to support busy executives, manage calendars, coordinate travel, and maintain confidential communications.

You will prepare documents, attend meetings, take minutes, and liaise with internal and external stakeholders, delivering high-quality administrative support and enabling leadership to focus on strategic priorities.

Qualifications

• Minimum Diploma or higher education.
• Strong communication and interpersonal skills.
• Comfortable engaging with candidates and clients.

Responsibilities

• Manage executive calendars, scheduling meetings, appointments, and engagements.
• Coordinate travel arrangements including flights, accommodation, itineraries, and ground transport.
• Act as liaison between executives and stakeholders, handling correspondence professionally.
• Prepare and organize executive documents, presentations, and briefing materials.
• Attend meetings, record minutes, track action items, and follow up timely.
• Handle confidential information with discretion and professionalism.
• Screen and manage calls and emails, prioritising and redirecting as needed.
• Provide administrative support to the wider team to ensure smooth office operations.

Skills

Communication skills

Interpersonal skills

Proactive mindset

Client engagement

Education

Diploma or higher

Job description

EQUE PTE. LTD. in Singapore is seeking an organized Executive Assistant to support busy executives, manage calendars, coordinate travel, and maintain confidential communications.

You will prepare documents, attend meetings, take minutes, and liaise with internal and external stakeholders, delivering high-quality administrative support and enabling leadership to focus on strategic priorities.