Executive Assistant to Leadership | Global Calendars & Travel

Ambition Singapore; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Ambition Singapore is seeking an experienced Executive Assistant to provide high-level administrative support to the leadership team. The role involves managing multi-time-zone calendars, coordinating complex travel itineraries, and handling expenses and invoices with precision.

You will prepare presentations and reports, support meeting logistics, and take on ad hoc duties as needed to ensure smooth operation across the organization.

Qualifications

• Minimum 5-10 years of experience providing executive-level administrative support in financial services or multinational corporate environments.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced, high-pressure environment.
• Proven ability to work independently with sound judgment, discretion, and problem-solving capabilities.
• Highly detail-oriented, proactive, and solutions-focused.

Responsibilities

• Provide high-level executive support to the team.
• Manage complex calendars across multiple time zones, including scheduling internal and external meetings, prioritizing commitments, and resolving conflicts.
• Handle extensive global travel arrangements, including flights, accommodation, ground transportation, visas, and itineraries.
• Manage invoice and expenses checking and processing, including review, documentation, and securing necessary approvals for payment.
• Compile presentations, reports, and correspondence in advance of meetings.
• Other ad hoc duties as assigned.

Job description

Ambition Singapore is seeking an experienced Executive Assistant to provide high-level administrative support to the leadership team. The role involves managing multi-time-zone calendars, coordinating complex travel itineraries, and handling expenses and invoices with precision.

You will prepare presentations and reports, support meeting logistics, and take on ad hoc duties as needed to ensure smooth operation across the organization.