Executive Support & Operations Coordinator

EQUE PTE. LTD.; Singapore; On-site; SGD 45,000 - 67,000; Full time

Job summary

EQUE PTE. LTD. in Singapore is seeking an organised Executive Assistant/Coordinator to support the executive team. You will manage calendars, schedule meetings, coordinate appointments, and handle calls and correspondence with professionalism.

You will produce polished documents and reports, maintain filing systems, analyse data for reporting, and support project coordination to ensure timely deliverables and high standards.

Qualifications

• Minimum Diploma and above.
• Proficient in Microsoft Office (Excel, Word, Outlook)
• Well-organised, efficient, and detail-oriented
• Good communication and coordination skills

Responsibilities

• Be the reliable backbone of the executive team — managing calendars, scheduling meetings, and coordinating appointments with precision.
• Produce and distribute polished business documents, reports, and presentations that reflect the professionalism of the organisation.
• Handle incoming calls, emails, and correspondence with a calm, professional presence — ensuring every enquiry reaches the right person.
• Keep the organisation's filing systems impeccable so that important documents, records, and materials are always easy to locate.
• Collect, organise, and analyse data that fuels smarter reporting and more confident management decision-making.
• Maintain databases, spreadsheets, and internal reports that teams across the organisation rely on every single day.
• Safeguard the integrity of company data through regular updates, diligent verification, and a strong eye for accuracy.
• Step in as a dependable coordinator on projects and stakeholder requests — ensuring timely delivery and consistently high standards

Skills

Well-organised

Detail-oriented

Communication skills

Coordination skills

Education

Diploma or higher

Tools

Microsoft Office

Job description

EQUE PTE. LTD. in Singapore is seeking an organised Executive Assistant/Coordinator to support the executive team. You will manage calendars, schedule meetings, coordinate appointments, and handle calls and correspondence with professionalism.

You will produce polished documents and reports, maintain filing systems, analyse data for reporting, and support project coordination to ensure timely deliverables and high standards.