Global Executive Assistant & Travel Scheduler

AMBITION GROUP SINGAPORE PTE. LTD.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Ambition Group Singapore Pte. Ltd. supports a senior leadership team by delivering high-level executive assistance. You will manage complex calendars across multiple time zones, coordinate internal and external meetings, and ensure smooth travel arrangements, including visas and itineraries.

You will also oversee invoice and expense processing, act as a trusted liaison with stakeholders, and prepare presentations and reports ahead of meetings, taking on ad hoc duties as needed.

Qualifications

• 4-6 years of executive-level administrative experience, ideally in financial services or multinational corporations.
• Strong organizational skills and ability to handle multiple priorities in a fast-paced environment.
• Ability to work independently with discretion and problem-solving abilities.

Responsibilities

• Provide high-level executive support to the team.
• Manage calendars across multiple time zones and coordinate meetings.
• Arrange end-to-end global travel, including visas and itineraries.
• Review and process invoices and expenses with approvals.
• Serve as liaison between executives and stakeholders.
• Prepare presentations, reports, and correspondence ahead of meetings.
• Handle additional ad hoc duties as assigned.

Skills

Executive support

Calendar management

Travel coordination

Expense processing

Written and verbal communication

Job description

Ambition Group Singapore Pte. Ltd. supports a senior leadership team by delivering high-level executive assistance. You will manage complex calendars across multiple time zones, coordinate internal and external meetings, and ensure smooth travel arrangements, including visas and itineraries.

You will also oversee invoice and expense processing, act as a trusted liaison with stakeholders, and prepare presentations and reports ahead of meetings, taking on ad hoc duties as needed.