Site HR & Admin Assistant

GEOHARBOUR SINGAPORE ENGINEERING AND CONSTRUCTION PTE. LTD.; Singapore; On-site; SGD 39,000 - 61,000; Full time

Job summary

GEOHARBOUR SINGAPORE ENGINEERING AND CONSTRUCTION PTE. LTD. is seeking a diligent Site Administration professional to support mobilization and demobilization activities, set up site offices, and coordinate documentation for smooth project start-ups.

You will also oversee vendor and master contract administration, track renewal dates, manage daily worker attendance, consolidate timesheets, and coordinate dormitory accommodation and maintenance to ensure compliance.

Qualifications

• Experience coordinating site mobilization/demobilization admin.
• Ability to manage master vendor contracts and renewal tracking.
• Proficient in tracking daily worker attendance and payroll‑related data.
• Experience coordinating worker dormitory check‑in/out and compliance.

Responsibilities

• Lead admin for site mobilization and demobilization.
• Maintain master list of vendors and contracts; track validity/renewals.
• Track daily worker attendance; consolidate timesheets; coordinate payroll data.
• Manage worker dormitory check‑in/out; ensure occupancy records and maintenance.

Skills

Administrative coordination

Vendor management

Attendance tracking

Dormitory management

Job description

Responsibility

1.Site Mobilization & Demobilization Support.Lead administrative arrangements for site mobilization activities, execute standard site office setup including layout, furniture, utilities, IT, and documentation, and support site demobilization including asset return, office dismantling, and document handover.

2.Vendor & Master Contract Administration.Maintain the master list of vendors and contracts, track contract validity and renewal dates, and coordinate vendor documentation and onboarding processes.

3. Worker Attendance Management. Track daily worker attendance, consolidate weekly timesheets, coordinate with site supervisors and HR for accurate records, and verify attendance data for payroll processing and compliance.

4.Worker Dormitory & Accommodation Management.Manage worker dormitory check-in and check-out processes, maintain accurate occupancy records, ensure compliance with accommodation standards, and coordinate dormitory maintenance and housekeeping with service provider