Site admin

JEL MAINTENANCE PTE LTD; Singapore; On-site; SGD 42,000 - 65,000; Full time

Job summary

PVH (Tommy Hilfiger/Calvin Klein) in Singapore is seeking an experienced site administration professional. The role provides administrative support to maintenance operations, including documentation, filing, data updates, security pass issuance and visitor management.

Responsibilities include coordinating with HR and Finance, managing workers' dormitories and transport, arranging training, tracking expiry dates, handling quotations and material requests, and supporting invoicing processes.

Qualifications

• Diploma or equivalent qualification is required.
• Minimum 5 years of experience in Workplace/Site management or admin support.
• Pro-active and good working attitude; reliable and self-motivated.
• Effective team player with good communication skills.
• Proficient in Windows, Word, PowerPoint & Excel.

Responsibilities

• Provide administrative support to maintenance site operations.
• Handle general admin tasks: documentation, filing, data updates, security passes and visitor forms.
• Coordinate with HR, Finance and other departments as needed.
• Coordinate with workers: dormitory, drivers, transport, and late shift meals.
• Arrange SOC/training and track expiry dates for workers; raise material requests and quotations as required.
• Maintain invoices submission records and follow up on payments.

Skills

Administrative support

Coordination

Documentation

Communication

Teamwork

MS Office

Education

Diploma (any discipline)

Tools

Windows

Word

PowerPoint

Excel

Job description

Job Description:

• Administrative support to maintenance site related operation
• General administrative duties including documentation, filing, updating data, security pass making and visitor forms
• Coordination with other function - HR Dept, Finance Dept and other related Dept.
• Coordination of Workers; dormitory, driver, transport movement and late work food arrangement
• Arrange SOC / Training course for staffs and workers, maintaining a records of the expired date for each workers and keep track
• Look for quotation from supplier and raise material request for purchasing of materials for site usage
• Maintaining invoices submission records and follow up for payment
• Prepare supporting documents for completed job and get sign by client and send for invoicing
• Any other related duties as and when assigned by Site Manager.

Requirements:

• Educational Qualification- Min Diploma in any discipline.
• Minimum 5 years of Experience in Work place management.
• Pro-active and good working attitude.
• Effective Team player & Good communication skill
• Proficient in Windows, Word, PowerPoint & Excel.