Site Admin (construction)

JDA WMS PTE. LTD.; Singapore; On-site; SGD 42,000 - 54,000; Full time

Job summary

JDA WMS Pte Ltd in Singapore seeks a Site Admin to provide administrative and operational support across active project sites, including facilities such as prisons, hospitals, or airports. You will work with Project Directors, Project Managers, and site teams to manage documentation, claims, and O&M manuals, while ensuring filing and procurement processes run smoothly.

The role requires 1–2 years of relevant experience in construction administration, strong organization, and effective

Qualifications

• Experience in administrative support within construction or built environment is required (1–2 years).
• Ability to maintain project documentation, filing, and subcontractor paperwork accurately.
• Strong organizational and written/oral communication skills.

Responsibilities

• Provide administrative support to project executives, site management, and teams.
• Maintain electronic and paper filing for project docs, drawings, and correspondence.
• Distribute, track, and archive project documents and revisions to stakeholders.
• Coordinate closeout procedures and compile O&M manuals, certificates, and orders.
• Follow up with subcontractors on paperwork, progress claims, and invoices.
• Record minutes, support project meetings, and help implement new procedures.
• Assist with site office setups and general site operations.

Skills

Administrative skills

Documentation

Coordination

MS Office

Record keeping

Tools

MS Office

Excel

Job description

Job Summary

The Site Admin manages administrative and operational support across active project sites, including facilities such as prisons, hospitals, or airports. Working directly with Project Directors, Project Managers, and site teams, this position oversees project documentation, handles subcontractor claims and delivery orders, coordinates O&M manuals, and maintains WMS/site filing systems. Additionally, the Site Admin coordinates office supplies, monitors project schedules and cash flow documentation, and serves as a central administrative liaison between project personnel, internal IT, and external vendors to ensure seamless site operations.

CORE RESPONSIBILITIES

Project Documentation & Administrative Support

• Provide operational administrative support to project executives, site management, and project teams.

• Transcribe, record, and maintain electronic and paper filing systems for project correspondence, site records, and drawings in compliance with corporate standards.

• Distribute, track, and archive project documentation, punch lists, and drawing revisions to subcontractors and clients as required.

• Coordinate closeout procedures, including the preparation and compilation of Operations & Maintenance (O&M) manuals, certificates, and delivery orders.

Subcontractor & Commercial Coordination

• Follow up with site subcontractors on paperwork, progress claims, delivery receipts, and related documentation.

• Assist Project Managers and Project Directors with project documentation needs, including progress claims to clients, project insurance forms, cash flow schedules, and departmental objectives.

• Verify and track purchase orders, invoices, and payment requests to support financial accuracy.

Site Operations & Office Management

• Set up and maintain tidy, organized site office spaces and file binders.

• Order and manage inventory for office supplies, personal resources, and site equipment.

• Participate in project progress meetings, take minutes, and assist in implementing new operational procedures.

• Perform ad-hoc administrative and site duties as assigned by project leadership.

REQUIREMENTS & QUALIFICATIONS

Experience: Minimum 1 to 2 years of relevant administrative experience within the construction or built environment industry is required.

JDA WMS Pte Ltd | EA Personnel: Pham Thi Tuyet Mai

EA License No: 23S1595 | EA Registration No: R2512783