Administrative Assistant

MRS ENGINEERING (SG) PTE. LTD.; Singapore; On-site; SGD 36,000 - 51,000; Full time

Job summary

MRS ENGINEERING (SG) PTE. LTD. is seeking a proactive admin professional to manage day-to-day office operations and coordinate project site admin requests between HQ and field teams.

You will handle mail, inventory, and vendor contracts, plus prepare POs, DOs, quotations, and tender submissions. You will maintain filing systems for drawings, site reports, and safety records, assist with progress reports and meeting minutes, and support payroll-related documentation and foreign worker

Qualifications

Responsibilities

• Manage day-to-day general office admin work, incoming/outgoing mail, office supplies inventory, and stationeries.
• Coordinate site admin requests between the HQ office, project site teams, sub-contractors, and main contractors.
• Manage office equipment maintenance, IT support liaison, and vendor contracts.
• Prepare and file construction-related documents, including Purchase Orders (PO), Delivery Orders (DO), Quotations, and Tender submissions.
• Maintain systematic filing and archive systems for project drawings, site inspection reports, and safety records.
• Assist Project Managers / Site Engineers with progress reports and meeting minutes preparation.
• Maintain employee leave records, site workers' attendance, and daily timesheets for payroll submission.
• Assist in foreign worker administrative matters (e.g., Work Permit renewals, dormitory arrangements, medical checkups, and CSOC/safety course bookings).
• Handle incoming calls, general emails, and direct enquiries to the respective project team members.
• Assist in tracking delivery schedules of raw materials and machinery to project sites.

Skills

Office administration

Vendor coordination

Document management

Meeting minutes

Job description

Manage day-to-day general office admin work, incoming/outgoing mail, office supplies inventory, and stationeries.

Coordinate site admin requests between the HQ office, project site teams, sub-contractors, and main contractors.

Manage office equipment maintenance, IT support liaison, and vendor contracts.

Prepare and file construction-related documents, including Purchase Orders (PO), Delivery Orders (DO), Quotations, and Tender submissions.

Maintain systematic filing and archive systems for project drawings, site inspection reports, and safety records.

Assist Project Managers / Site Engineers with progress reports and meeting minutes preparation.

Maintain employee leave records, site workers' attendance, and daily timesheets for payroll submission.

Assist in foreign worker administrative matters (e.g., Work Permit renewals, dormitory arrangements, medical checkups, and CSOC/safety course bookings).

Handle incoming calls, general emails, and direct enquiries to the respective project team members.

Assist in tracking delivery schedules of raw materials and machinery to project sites.