Site Administrator & Public Relations Liaison (Construction)

TOYAH ENGINEERING PTE. LTD.; Singapore; On-site; SGD 42,000 - 62,000; Full time

Job summary

TOYAH ENGINEERING PTE. LTD. is seeking a proactive PRO to manage document control, administrative tasks, and site liaison activities at our Singapore project office. The role includes maintaining site records, coordinating with HQ, handling residents' queries, and ensuring timely notices and communications.

The ideal candidate has 3 years of PRO experience, a Polytechnic diploma or higher, fluent English, and strong MS Office skills, with prior construction admin experience preferred.

Qualifications

• 3 years' experience as PRO.
• Fluent in English.
• Experience in construction administration and/or public relations.
• Polytechnic diploma or higher from an approved institution.
• Proficient in MS Office.
• Must have prior construction industry administrative experience.

Responsibilities

• Document Control: Maintain and update all site records including inspection forms, drawings, submissions, and correspondence with authorities, consultants, clients, and subcontractors.
• Administrative Support: Prepare minutes of meetings and track submission statuses; answer phones at the site office; perform general clerical duties.
• Material & Equipment Records: Maintain logs for materials, equipment, and tools on site.
• Timekeeping & Attendance: Monitor daily attendance and overtime; submit timesheets for payroll.
• Coordination with HQ: Liaise with Head Office on on-site administrative matters and documentation.
• Community & Resident Liaison: Be first point of contact for school and residents' queries, complaints, and feedback; respond timely to concerns about noise, dust, safety, and schedules.
• Notice Issuance & Communication: Prepare and distribute resident notices; organize dialogue sessions and feedback channels.
• Customer Service & Complaint Handling: Address and resolve residents' feedback; arrange site inspections; log and follow up on resolutions.
• Public Image & Clean Site Representation: Support initiatives to maintain good neighbour relations and a professional site environment.

Skills

Public relations

Communication

Fluent English

Education

Polytechnic diploma or higher

Tools

MS Office

Job description

TOYAH ENGINEERING PTE. LTD. is seeking a proactive PRO to manage document control, administrative tasks, and site liaison activities at our Singapore project office. The role includes maintaining site records, coordinating with HQ, handling residents' queries, and ensuring timely notices and communications.

The ideal candidate has 3 years of PRO experience, a Polytechnic diploma or higher, fluent English, and strong MS Office skills, with prior construction admin experience preferred.