Site HR & Admin Assistant (Accommodation Provided/ 6 days work week)

Wecruit Pte. Ltd.; Singapore; On-site; SGD 3,000 - 4,000; Full time

Benefits offered by this job

Accommodation provided

Transport allowance

Job summary

Wecruit Pte. Ltd. is seeking a diligent Site Administrator to support mobilization, demobilization, and documentation across Singapore construction sites.

You will coordinate accommodation, vendor contracts, attendance, and welfare support while ensuring policy compliance and data accuracy. The role requires Diploma or GCE O/A Level, strong organization, and proficient MS Office skills. You will interact with employees, contractors, and site supervisors in a dynamic environment that values

Qualifications

• Diploma or GCE O/A Level preferred.
• Strong organizational skills with keen attention to detail.
• Able to work on a construction site and adapt to changing needs.
• Proficient in Microsoft Office and data entry; document management systems experience a plus.
• Good interpersonal and communication skills with diverse stakeholders.

Responsibilities

• Coordinate site mobilization and demobilization activities, including site office setup and document handover.
• Maintain master database of vendors and contracts; monitor renewals and onboarding.
• Monitor daily attendance and verify records for payroll and compliance.
• Manage worker accommodation arrangements, including check-in/check-out and maintenance coordination.
• Coordinate expatriate housing, lease administration, and landlord liaison while ensuring policy compliance.
• Oversee company vehicle allocation, usage records, and maintenance schedules.
• Maintain petty cash records and prepare usage reports.
• Coordinate visitor registration, site access, and safety briefings.
• Support employee engagement initiatives and welfare programs.

Skills

Organizational skills

Communication

Multitasking

Attention to detail

Data entry

Education

Diploma or GCE O/A Level

Tools

Microsoft Office

Document management systems

Job description

Responsibilities:

• Site Mobilization & Demobilization Support
  Coordinate site mobilization and demobilization activities, including site office setup, administrative arrangements, asset tracking, office dismantling, and project document handover.

• Vendor & Contract Administration
  Maintain the master database of vendors and contracts, monitor contract validity and renewals, and coordinate vendor onboarding and documentation.

• Worker Attendance Administration
  Monitor daily attendance, consolidate timesheets, coordinate with site supervisors and HR, and verify attendance records for payroll processing and compliance.

• Worker Dormitory & Accommodation Management
  Manage worker accommodation arrangements, including check-in/check-out, occupancy records, compliance with accommodation standards, and coordination of maintenance and housekeeping services.

• Expatriate Housing Administration
  Coordinate expatriate accommodation, including lease administration, move-in/move-out arrangements, landlord and agent liaison, and housing maintenance while ensuring compliance with company policies and budgets.

• Company Vehicle Administration
  Manage company vehicle allocation, utilization records, maintenance schedules, inspections, and compliance with company policies.

• Petty Cash Administration
  Maintain petty cash records, process transactions, perform reconciliations, and prepare regular usage reports.

• Visitor Reception & Access Control
  Coordinate visitor registration, reception, site access, safety briefings, and maintain visitor records for compliance and audit purposes.

• Employee Engagement & Welfare Support
  Support employee engagement initiatives, coordinate worker welfare programs, and assist in addressing employee feedback and administrative welfare matters.

• Document & Records Management
  Maintain accurate worker, project, and administrative records, ensuring proper documentation, filing, and reporting.

• General Administrative Support
  Provide day-to-day administrative support for site operations, handle ad-hoc assignments, and maintain confidentiality of company and project information.

Requirements:

• Diploma or GCE O/A Level qualification; prior experience in site administration, document control, or a similar administrative role is preferred.

• Strong organizational skills with keen attention to detail and the ability to manage multiple tasks effectively.

• Able to work in a construction site environment and adapt to changing operational needs.

• Proficient in Microsoft Office applications and data entry; experience with document management systems is an advantage.

• Good interpersonal and communication skills, with the ability to work effectively with employees, contractors, and stakeholders from diverse backgrounds.

*accommodation & transport provided, otherwise the relevant allowance will be offered.*

*6 days work week, Mon-Sat (7am-7pm)

*Working Locations will be allocated to the sites.

Wecruit Pte Ltd | 20C0270

Tew Jie Wei | R22106822