SITE ADMIN CUM DOCUMENT CONTROLLER

ABRAHAM INTERNATIONAL PROCESS ENGINEERING CORP. PTE. LTD.; Singapore; On-site; SGD 27,000 - 47,000; Full time

Job summary

ABRAHAM INTERNATIONAL PROCESS ENGINEERING CORP. PTE. LTD. in Singapore seeks a diligent document control assistant to manage project documents, filing, and correspondence, ensuring timely delivery and accuracy.

You will maintain databases, coordinate with internal stakeholders and clients, and ensure documents are accessible for all ongoing projects. Proficiency in MS Office and clear communication are essential.

Qualifications

• Proven ability to communicate effectively with both technical and non-technical staff.
• Experience maintaining and organizing project documentation.

Responsibilities

• Establish and maintain communications with internal stakeholder and client to ensure accurate and timely flow of the documentation deliverables.
• To manage all documents for the project
• Perform all works which include filing, typing, photocopying, fax and other works being assigned from time to time.
• Maintaining and updating the database
• Ensure all incoming and outgoing correspondences/drawings/documents/reports are organized according to Project Filing Code
• Receiving and checking all incoming correspondence
• Review each document for conformity and accuracy prior to submission to client.
• Keep all project documents orderly complete and categorized for easy accessibility to specific records and projects.
• Ensures delivery and receipt of all documents by deadlines.
• Makes sure that controlled copies of latest approved documents are given to the appropriate staffs.
• Maintains an updated records of all approved documents.

Skills

Communication

Documentation management

Education

Diploma

Tools

MS Office

Job description

Job Description

• Establish and maintain communications with internal stakeholder and client to ensure accurate and timely flow of the documentation deliverables.


• To manage all documents for the project


• Perform all works which include filing, typing, photocopying, fax and other works being assigned from time to time.


• Maintaining and updating the database


• Ensure all incoming and outgoing correspondences/drawings/documents/reports are organized according to Project Filing Code


• Receiving and checking all incoming correspondence


• Review each document for conformity and accuracy prior to submission to client.


• Keep all project documents orderly complete and categorized for easy accessibility to specific records and projects.


• Ensures delivery and receipt of all documents by deadlines.


• Makes sure that controlled copies of latest approved documents are given to the appropriate staffs.


• Maintains an updated records of all approved documents.

Requirement

• Minimum Diploma holder


• Must have the ability to communicate effectively with both technical and non-technical staff.


• Proficient in MS Office.