Document Controller

CHINA COMMUNICATIONS CONSTRUCTION COMPANY LIMITED (Singapore Branch); Singapore; On-site; SGD 33,000 - 51,000; Full time

Job summary

CHINA COMMUNICATIONS CONSTRUCTION COMPANY LIMITED (Singapore Branch) is seeking a meticulous Document Controller to establish and maintain a project document register, database and filing system, and to implement the Project Document Management System in line with project formats and requirements.

You will coordinate document flow with clients and sub-contractors, ensure current document versions are issued to the correct parties, maintain confidentiality, and support efficient approvals and

Qualifications

• Minimum 2 years of experience in the construction industry or related fields.
• Diploma or Bachelor's degree in any field.
• Good communication and interpersonal skills.
• Able to work independently and as part of a team.
• Working location in the North Region with 5.5 working days.

Responsibilities

• Establish and implement an efficient project-related documents control register, database and filing system.
• Implement the Project Document Management System and processes.
• Ensure document submissions comply with project formats and requirements.
• Establish and maintain a correspondence system.
• Coordinate workflows for design documentation development, review and approvals.
• Plan and record document flow with clients, sub-contractors and project office.
• Record issues and track the location of control documents and drawings.
• Issue letters and receipts concerning documents in circulation.
• Ensure current versions are maintained and issued to the appropriate project parties.
• Coordinate storage and archiving of project and organisational records.
• Maintain confidentiality of documents.

Skills

Communication skills

Team player

Education

Diploma/Bachelor's degree

Tools

Document Management System

Job description

Job Description

• Establish and implement an efficient project-related documents control register, database and hard copy filing system.
• Implement the Project Document Management System and processes.
• Ensure document submissions are in accordance with and compliant with project document formats and requirements.
• Establish and maintain a correspondence system.
• Implement workflows and collate, issue, and receive documents in accordance with project requirements for the development, review, and approval of design documentation and all other procedures, instructions, product certification, and records that are subject to review and approval.
• Plan and record documents flow to and from all necessary parties, including clients, sub-contractors and the project office.
• Record issues and track the location of control documents and drawings.
• Issue letters and receipts concerning the documents in circulation.
• Ensure current versions are maintained of all documents subject to revision, and ensure current versions of documents are issued to the required project parties.
• Coordinate storage and archiving of project and organisational records.
• Ensure the documents are managed in strict confidentiality.

Job Requirements

• Minimum of 2 years of experience working in the construction industry. Fresh graduates are also welcome to apply.
• At least a Diploma/Bachelor's Degree in any field
• Good communication and interpersonal skills
• Able to work independently and is a great team player
• Working Location: North Region
• 5.5 working days