Document Controller

RRecruiter; Singapore; On-site; SGD 42,000 - 64,000; Full time

Job summary

RRecruiter in Singapore seeks an experienced Document Control Specialist to manage project documentation and ensure only the latest approved versions are accessible to project teams.

You will coordinate with Engineering, Construction, QA/QC, Commercial, Consultants, Contractors, and Clients, register and track drawings, and support audits and handover using Aconex, Procore, and SharePoint.

Qualifications

• Proven document control experience in construction/EPC/infrastructure projects.
• Diploma or degree in a related field.
• Strong organizational and deadline-management skills.
• Proficiency in Microsoft Office and document management systems.

Responsibilities

• Manage and maintain project documentation per procedures.
• Register, track, distribute, and archive drawings and submissions.
• Maintain document registers, transmittals, revision records, and status reports.
• Monitor submissions, reviews, approvals, and overdue actions.
• Ensure only latest approved documents are available to teams.
• Coordinate with Engineering, Construction, QA/QC, Commercial, Consultants, Contractors, and Clients.
• Support audits, document close-out, and handover documentation.
• Manage documents through EDMS/project platforms such as Aconex, Procore, SharePoint, or similar systems.

Skills

Documentation management

Multitasking

Coordination

Attention to detail

Communication

Education

Diploma/Degree in Business Administration, Engineering, Construction

Tools

Aconex

Procore

SharePoint

EDMS

Job description

• Manage and maintain project documentation in accordance with company and project procedures.
• Register, track, distribute, and archive drawings, technical documents, correspondence, submissions, and approvals.
• Maintain document registers, transmittals, revision records, and document status reports.
• Monitor document submissions, reviews, approvals, and overdue actions.
• Ensure only the latest approved documents are available to project teams.
• Coordinate with Engineering, Construction, QA/QC, Commercial, Consultants, Contractors, and Clients.
• Support project audits, document close-out, and final handover documentation.
• Manage documents through EDMS/project platforms such as Aconex, Procore, SharePoint, or similar systems.

Requirements

• Diploma/Degree in Business Administration, Engineering, Construction, or related field.
• 3+ years of document control experience, preferably in construction/EPC/infrastructure projects.
• Proficient in Microsoft Office and familiar with document management systems.
• Strong organizational skills, attention to detail, and ability to manage multiple deadlines.
• Good communication and coordination skills.
• Experience in an MNC or large-scale construction project is an advantage.