DOCUMENT CONTROLLER (URGENT)

ABRAHAM INTERNATIONAL PROCESS ENGINEERING CORP. PTE. LTD.; Singapore; On-site; SGD 3,200 - 5,200; Full time

Job summary

ABRAHAM INTERNATIONAL PROCESS ENGINEERING CORP. PTE. LTD. is seeking a diligent documents coordinator to establish and maintain communications with internal stakeholders and clients, ensuring timely flow of deliverables. You will manage project documents, perform filing tasks, and update the database.

The role requires effective communication with technical and non-technical staff and strong MS Office skills to keep records organized and accessible for multiple projects.

Qualifications

• Diploma or degree required or equivalent qualification.
• Ability to communicate effectively with both technical and non-technical staff.
• Experience using MS Office for daily tasks.

Responsibilities

• Establish and maintain communications with internal stakeholder and client to ensure accurate and timely flow of the documentation deliverables.
• To manage all documents for the project.
• Perform all works which include filing, typing, photocopying, fax and other works being assigned from time to time.
• Maintaining and updating the database.
• Ensure all incoming and outgoing correspondences/drawings/documents/reports are organized according to Project Filing Code.
• Receiving and checking all incoming correspondence.
• Review each document for conformity and accuracy prior to submission to client.
• Keep all project documents orderly complete and categorized for easy accessibility to specific records and projects.
• Ensures delivery and receipt of all documents by deadlines.
• Makes sure that controlled copies of latest approved documents are given to the appropriate staffs.
• Maintains an updated records of all approved documents.

Skills

Communication

Documentation management

Attention to detail

Education

Diploma or Degree

Tools

MS Office

Job description

Job Description

• Establish and maintain communications with internal stakeholder and client to ensure accurate and timely flow of the documentation deliverables.
• To manage all documents for the project
• Perform all works which include filing, typing, photocopying, fax and other works being assigned from time to time.
• Maintaining and updating the database
• Ensure all incoming and outgoing correspondences/drawings/documents/reports are organized according to Project Filing Code
• Receiving and checking all incoming correspondence
• Review each document for conformity and accuracy prior to submission to client.
• Keep all project documents orderly complete and categorized for easy accessibility to specific records and projects.
• Ensures delivery and receipt of all documents by deadlines.
• Makes sure that controlled copies of latest approved documents are given to the appropriate staffs.
• Maintains an updated records of all approved documents.

Requirement

• Diploma or Degree holder
• Must have the ability to communicate effectively with both technical and non-technical staff.
• Proficient in MS Office.