Site Admin cum Document Controller

Staffhub Group; Singapore; On-site; SGD 28,000 - 47,000; Full time

Job summary

Staffhub Group is seeking a Site Admin cum Document Controller in Singapore. You will manage all project documents and maintain the document database while handling clerical tasks and correspondence.

You will review documents for accuracy, ensure proper distribution, and liaise with HR for payroll reporting. A diploma or degree in Building/Civil Engineering or related field is required, with at least 1 year of relevant experience.

Qualifications

• Diploma or degree in Building / Civil Engineering or related discipline.
• At least 1 year of relevant experience.
• Good interpersonal and communication skills.

Responsibilities

• Manage all project documents and maintain an updated records system.
• Handle filing, typing, photocopying, fax, and related clerical tasks as assigned.
• Maintain and update the document database and ensure accuracy.
• Receive and check all incoming correspondence for proper routing.
• Interact with staff and visitors by phone or in person.
• Review documents for conformity and accuracy before distribution.
• Keep project documents orderly and easily accessible by project.
• Ensure timely delivery and receipt of documents by deadlines.
• Prepare workers payroll and liaise with HR at Branch Office for payroll reporting.
• Distribute controlled copies of latest approved documents to staff.
• Keep distribution records and document archives up to date.
• Generate document control reports as required.

Skills

Interpersonal skills

Communication skills

Education

Diploma or Degree in Building / Civil Engineering or related discipline

Job description

About the job Site Admin cum Document Controller

Responsibilities:

• To manage all documents for the project(s)
• Perform all works which include filing, typing, photocopying, fax, and other works being assigned from time to time.
• Maintaining and updating the database
• Receiving and checking all incoming correspondence
• Dealing with other staff or visitors, on phone or in person.
• Review each document for conformity and accuracy
• Keep all project documents orderly complete and categorized for easy accessibility to specific records and projects
• Ensures delivery and receipt of all documents by deadlines
• Prepare workers payroll and liaise to HR department at Branch Office for payroll and personal reporting.
• Makes sure that controlled copies of latest approved documents are given to the appropriate staffs
• Maintains an updated records of all approved documents and their distribution clearly
• Generate various document control reports as required

Requirements:

• Diploma or Degree in Building / Civil Engineering or related discipline
• At least 1 years experience in relevant field
• Good interpersonal and communication skills