Site Admin

PENTA-OCEAN CONSTRUCTION COMPANY LIMITED; Singapore; On-site; SGD 35,000 - 50,000; Full time

Job summary

A leading construction firm in Singapore is seeking a candidate for a role requiring procurement management and administrative support. Responsibilities include managing paperwork related to procurement, overseeing office administration, and facilitating matters related to project staff and workers. The ideal candidate should hold a diploma in Business Administration, have at least 3 years of relevant experience, and possess strong multitasking and organizational skills in a fast-paced environment.

Qualifications

• Minimum 3 years of relevant experience, preferably in the construction industry.
• Able to adapt quickly to new systems and processes.
• Detail-oriented with strong organizational skills.

Responsibilities

• Manage procurement paperwork, including invoices and purchase orders.
• Keep track of monthly administration reports.
• Handle site office administration for uninterrupted operations.

Skills

Multitasking skills

Strong organizational skills

Good written communication

Good verbal communication

Proficient in Microsoft Office

Education

Diploma in Business Administration or related discipline

Job description

Responsibilities:

Main Scope

• Purchase and sourcing office stationery, general materials, and equipment
• Management of paperwork related to procurement (invoices, delivery orders, purchase orders, etc.)
• All applications related to purchasing in the company's internal systems
• Keep track and compile monthly administration or accounting reports
• Ensure maintenance of proper record and filing system in department
• Handling of the Asset Management System
• To work with the various stakeholders of the project and the various departments in headquarters

Other ad hoc administrative support

• Provide general information and memorandums
• Schedule appointments and arrange transport
• Handle the site office administration, such as but not limited to maintenance of site office equipment and facilities for the continuous and uninterrupted operations, while maintaining the office to be a conducive working environment, etc
• Manage and facilitate Project Staff and Workers related matters, such as staff and workers’ attendance, accommodation/dormitory related issues, training, leave applications, workers’ payroll, etc.

Requirements:

• Diploma in Business Administration or a related discipline (or equivalent experience).
• Min 3 years of relevant experience, preferably in the construction industry.
• Proficient in Microsoft Office applications and record management.
• Able to adapt quickly to new systems and processes.
• Strong multitasking skills and ability to work in a fast-paced environment.
• Detail-oriented with strong organizational skills.
• Good written and verbal communication skills, with a collaborative team-oriented mindset.
• Able to work in Tuas