Shipping Service Executive(near Gul Circle MRT)

OAKTREE CONSULTING; Singapore; On-site; SGD 24,000 - 42,000; Full time

Job summary

OAKTREE CONSULTING is seeking a Shipping Coordinator in Singapore to manage import/export documentation across land, air, and sea freight. The role involves coordinating with forwarding agents, clients, and warehouse teams to ensure on-time shipments and accurate invoicing.

The ideal candidate has 1–3 years of relevant shipping experience, knowledge of Incoterms and HS codes, and proficiency in MS Excel and MS Word. Familiarity with Microsoft Dynamics Navision 365 and document control is a plus.

Qualifications

• Min. Diploma or above in logistics/ Supply Chain or equivalent.
• At least 1–3 years of relevant shipping experience.
• Proficient in MS Excel and Word; familiar with Microsoft Dynamics Navision 365; document control.

Responsibilities

• Handle and prepare import and export shipping documentation (Land/Air/Sea Freight).
• Liaise with forwarding agents, clients, and the warehouse department.
• Ensure timely delivery of clients' goods and billing of invoices.
• Address client inquiries such as tracking and tracing shipments.
• Admin duties related to Air and Sea operation setup.

Skills

Shipping coordination

Customer service

MS Excel

Incoterms knowledge

HS code knowledge

Communication skills

Education

Diploma or higher in logistics / Supply Chain

Tools

Microsoft Dynamics Navision 365

Job description

Job Scope

• Handle and prepare import and export shipping documentation (Land/Air/Sea Freight)
• Liaise with forwarding agents, clients, and the warehouse department.
• To make sure clients' goods are sent on time and send billing of the invoices.
• Responsible for clients' inquiries such as tracking and tracing shipments.
• In charge of administration matters relating to the Air and Sea operation set-up.
• The person is responsible for communicating with the customers/distributors on their solution needs and after-sales needs.
• The job will require providing the quotation, sales follow, sales forecast, and sales presentation.
• Generate and review sales quotations, order processing, and invoicing.
• Review customer sales orders, proposals, purchase orders, and related information.
• Preparation of documents for sales operations, customer-related reports to management, sales and customers as required.
• Generate price list for sales team, based on information from principals. Monitor &update sales team with relevant information from principals.
• Effectively engage with external customers, suppliers, financiers and internal colleagues including shipping, finance, technical, service, sales and marketing, as required.
• Provide admin support where necessary.e.g. filing, data entry, retrieval of documents, or any other duties assigned.

Job Requirements

• Min. Diploma and above in logistics/ Supply Chain or equivalent
• At least 1-3 years of relevant shipping experience
• Knowledge of MS Excel, Words, Microsoft Dynamic Navision 365 and control of documents.
• Proficient in handling shipping documents and familiar with INCOTERMS
• Have customer service skills.
• Have knowledge of HS code and Strategic Goods Control preferred.