Shipping Operation/Admin Assistant, Singaporean / PR Only

OCEAN GREEN PTE. LTD.; Singapore; On-site; SGD 36,000 - 47,000; Full time

Job summary

Ocean Green Pte. Ltd. is seeking a Shipping Operation/Admin Assistant to support operations and general administrative tasks, requiring strong time management, discretion, and a service-oriented mindset.

You will handle export documents, data entry, office errands, inventory, events, and coordination to keep the office functioning smoothly in a busy shipping environment.

Qualifications

• Proficient MS Office applications (Word, Excel).
• Valid Singapore Class 3 driving licence with a clean record.
• Demonstrates responsibility, punctuality and safety awareness.

Responsibilities

• Prepare and process export shipping documents (Bill of Lading, Packing Lists, Invoices, Certificates of origin).
• Handle shipping documentation and report shipment details.
• Data entry and maintain accurate shipment records in the system.
• Run general office errands to ensure smooth office operations.
• Manage office supplies and purchasing to ensure availability.
• Support administrative paperwork, data recording, and filing.
• Deliver/collect documents and parcels to support operations.
• Coordinate office renovation, repairs and maintenance for a safe workspace.
• Assist in organizing small company events and CSR activities.
• Maintain confidentiality when handling sensitive information.

Skills

Time management

Discretion

Service-oriented

Multitasking

Communication

Tools

MS Office (Word, Excel)

Job description

Job Summary

The Shipping Operation/Admin Assistant supports operations and general administrative, requiring strong time management, discretion, and a service-oriented mindset.

Responsibilities

• Prepare and process export shipping documents (Bill of Lading, Packing Lists, Invoices, Certificate of origin etc.)
• Handle shipping documentation / Reporting of shipment details
• Handle data entry and maintain accurate documentation for shipments in the system
• Execute general office errands promptly to maintain smooth office functioning
• Manage office supplies inventory and purchase office items to ensure availability
• Support administrative paperwork, data recording, and filing to maintain accurate records
• Deliver and collect documents, parcels, and other items as assigned to support company operations
• Perform additional transportation tasks as required to meet operational needs
• Coordinate office renovation, repair, and maintenance activities to ensure a safe and functional workspace
• Assist in organizing small company events and activities such as team bonding and CSR initiatives to foster employee engagement
• Perform other administrative support and ad hoc duties as assigned to address emerging office needs
• Maintain confidentiality and professionalism when handling sensitive information with management and clients
• Communicate effectively with colleagues and external parties to support service-oriented office operations
• Good organisational skills with basic computer skills to complete administrative tasks efficiently
• Adapt to multitasking and respond flexibly to changing operational demands

Required competencies and certifications

• Possess a valid Singapore Class 3 driving licence with a clean driving record
• Proficiency in MS Office (Word, Excel)
• Demonstrate responsibility, punctuality, and safety consciousness in daily tasks
• Exhibit a well-groomed and professional appearance