Shipping Logistics Administrator

Manpower Staffing Services (Singapore) Pte Ltd; Singapore; Sur place; SGD 32 000 - 42 000; Plein temps

Résumé du poste

Manpower Staffing Services (Singapore) Pte Ltd is seeking a detail-oriented Logistics Admin Assistant to support Goods-In/Out processes, data entry into CSAM, and coordination with freight forwarders.

You will track shipments, prepare export/import documentation, and ensure compliance with customs and export controls. This role also involves office support, vendor liaison, and incident resolution within the Loyang area.

Responsabilités

• Provide support to Logistics and Export Compliance Specialist related to facilitating Goods-In and Goods-Out processes for incoming and outbound shipments.
• Data entry into CSAM management system.
• Arrange collections, deliveries, imports, exports, and intercompany transfers with approved freight forwarders and logistics providers.
• Track freight movements and provide updates to internal stakeholders and customers.
• Assist with resolving shipment delays, customs holds, missing documentation, damaged goods, or delivery discrepancies.
• Prepare and maintain export/import documents including invoices, packing lists, customs declarations, certificates of origin, and temporary docs.
• Ensure shipments comply with export controls, customs requirements, sanctions screening, and internal procedures.
• Maintain records for export/import transactions with supporting evidence for audits.
• Support regional Logistics, Sales, and Technical Operations teams; update freight tracker and assist Finance with queries.
• Generate Purchase Orders for regional teams; assist in planning, coordinating client events and business engagements.
• Provide general office support, liaising with facility vendors and maintaining office supplies and systems.
• Greet visitors and manage calls professionally; adhere to policies and deadlines.

Description du poste

Responsibilities

• Provide support to the Logistics and Export Compliance Specialist related to; Facilitating the Goods-In and Good-Out process for incoming and out bound shipments.
• Data entry into the Company's Management system - CSAM.
• Arranging collections, deliveries, imports, exports, and intercompany transfers using approved freight forwarders, couriers, and logistics providers.
• Tracking freight movements and provide timely updates to internal stakeholders and customers when required.
• Assisting with resolving shipment delays, customs holds, missing documentation, damaged goods, or delivery discrepancies.
• Preparing, reviewing, and maintaining export and import documentation, including commercial invoices, packing lists, customs declarations, certificates of origin, and temporary export/import documentation where applicable.
• Ensuring shipments comply with applicable export control regulations, customs requirements, sanctions screening processes, and internal procedures.
• Maintaining accurate records for export/import transactions, including supporting evidence for audits and compliance reviews.
• Provide support to the regional Logistics, Sales, and Technical Operations teams as required such as but not limited to;
• Updating the freight tracker as required and assist Finance with any queries.
• Generating Purchase Orders for the regional Logistics, Sales, and Technical Operations teams as required.
• Support the planning, coordination, and organization of client events and other business engagement activities as required.
• Provide general office support such as but not limited to;
• Liaising with the facility vendors, cleaners, maintenance providers, and other third-party service providers.
• Maintaining the facility office supplies, consumables, records, trackers, and administrative systems to support the effective running of the facility.
• Greet visitors and answer, screen, and direct incoming telephone calls in a professional and courteous manner.
• Adhere to all policies, procedures, and company standards.
• Meet deadlines and support business needs outside of standard office hours when required.

Location: Loyang Area (Nearest Mrt: Pasri Ris)