Operations Logistics Administrator

Manpower Staffing Services (Singapore) Pte Ltd; Singapore; On-site; SGD 22,000 - 36,000; Full time

Job summary

Manpower Staffing Services (Singapore) Pte Ltd is seeking a logistics support assistant to assist a Logistics and Export Compliance Specialist. You will handle Goods-In/Goods-Out, data entry in CSAM, and coordinate collections, imports, exports, and intercompany transfers with approved providers.

You will track freight movements, resolve delays, prepare documentation, and ensure compliance with export controls and customs.

Qualifications

• Experience with Goods-In and Goods-Out processes for shipments.
• Familiarity with CSAM or similar management system.
• Ability to arrange collections, deliveries, imports, exports, and intercompany transfers.
• Experience preparing export/import documentation (invoices, packing lists, declarations).
• Understanding of export control regulations and customs requirements.
• Maintaining accurate records for audits and compliance reviews.
• Support regional teams and coordinate client events as required.
• Provide general office support with confidentiality.

Responsibilities

• Facilitate Goods-In and Goods-Out processes for shipments.
• Enter data into CSAM management system accurately.
• Arrange collections, deliveries, imports, exports, and intercompany transfers with approved providers.
• Track freight movements and update internal stakeholders and customers.
• Resolve shipment delays, customs holds, or delivery discrepancies.
• Prepare and maintain export/import documentation and certificates.
• Ensure compliance with export controls and customs requirements.
• Maintain records and support audits and compliance reviews.
• Liaise with facility vendors and manage office supplies and records.

Skills

Data entry

Freight coordination

Documentation handling

Export/Import docs

Stakeholder communication

Compliance awareness

Records maintenance

Job description

Provide support to the Logistics and Export Compliance Specialist related to:

• Facilitating the Goods-In and Good-Out process for incoming and out bound shipments.
• Data entry into the Management system - CSAM.
• Arranging collections, deliveries, imports, exports, and intercompany transfers using approved freight forwarders, couriers, and logistics providers.
• Tracking freight movements and provide timely updates to internal stakeholders and customers when required.
• Assisting with resolving shipment delays, customs holds, missing documentation, damaged goods, or delivery discrepancies.
• Preparing, reviewing, and maintaining export and import documentation, including commercial invoices, packing lists, customs declarations, certificates of origin, and temporary export/import documentation where applicable.
• Ensuring shipments comply with applicable export control regulations, customs requirements, sanctions screening processes, and internal procedures.
• Maintaining accurate records for export/import transactions, including supporting evidence for audits and compliance reviews.
• Provide support to the regional Logistics, Sales, and Technical Operations teams as required such as but not limited to;
• Updating the freight tracker as required and assist Finance with any queries.
• Generating Purchase Orders for the regional Logistics, Sales, and Technical Operations teams as required.
• Support the planning, coordination, and organization of client events and other business engagement activities as required.
• Provide general office support such as but not limited to;
• Liaising with the facility vendors, cleaners, maintenance providers, and other third-party service providers.
• Maintaining the facility office supplies, consumables, records, trackers, and administrative systems to support the effective running of the facility.
• Greet visitors and answer, screen, and direct incoming telephone calls in a professional and courteous manner.
• Ensure all correspondence is professional, timely, and aligned with company standards.
• Maintain confidentiality and professionalism when handling employee, customer, supplier, financial, and commercially sensitive information.
• Meet deadlines and support business needs outside of standard office hours when required.

Location: East, Changi Area.

All applications will be handled with strict confidentiality.

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