Operations Administrator/Logistics (Loyang)

Manpower Singapore; Singapore; On-site; SGD 28,000 - 45,000; Full time

Job summary

Manpower Staffing Services (Singapore) Pte Ltd is seeking a detail-oriented Logistics Admin/Administrative Support professional in Loyang Area, Singapore. The role involves assisting the Logistics and Export Compliance Specialist, handling goods-in/out processes, data entry into CSAM, coordinating collections and shipments, and maintaining compliance documentation.

You will also support regional teams, update freight trackers, generate purchase orders, and assist with client events and facility

Qualifications

• Provide support to Logistics and Export Compliance Specialist.
• Enter data into CSAM/asset management systems.
• Arrange collections, deliveries, imports, exports and intercompany transfers.

Responsibilities

• Support logistics and export compliance activities and ensure timely processing of shipments.
• Coordinate with freight forwarders, couriers and logistics providers for inbound and outbound movements.
• Track freight movements and provide updates to internal stakeholders and customers.
• Prepare and maintain export/import documentation including invoices, packing lists and customs docs.
• Maintain records for export/import transactions for audits and reviews.
• Support regional logistics, sales and technical operations teams with PO generation and inquiries.
• Perform general office duties including liaison with vendors and maintaining supplies.

Skills

Administrative support

Data entry

Logistics coordination

Documentation handling

Stakeholder communication

Job description

Responsibilities

• Provide support to the Logistics and Export Compliance Specialist related to;
• Facilitating the Goods-In and Good-Out process for incoming and out bound shipments.
• Data entry into the Company's Management system - CSAM.
• Arranging collections, deliveries, imports, exports, and intercompany transfers using approved freight forwarders, couriers, and logistics providers.
• Tracking freight movements and provide timely updates to internal stakeholders and customers when required.
• Assisting with resolving shipment delays, customs holds, missing documentation, damaged goods, or delivery discrepancies.
• Preparing, reviewing, and maintaining export and import documentation, including commercial invoices, packing lists, customs declarations, certificates of origin, and temporary export/import documentation where applicable.
• Ensuring shipments comply with applicable export control regulations, customs requirements, sanctions screening processes, and internal procedures.
• Maintaining accurate records for export/import transactions, including supporting evidence for audits and compliance reviews.
• Provide support to the regional Logistics, Sales, and Technical Operations teams as required such as but not limited to;
• Updating the freight tracker as required and assist Finance with any queries.
• Generating Purchase Orders for the regional Logistics, Sales, and Technical Operations teams as required.
• Support the planning, coordination, and organization of client events and other business engagement activities as required.
• Provide general office support such as but not limited to;
• Liaising with the facility vendors, cleaners, maintenance providers, and other third-party service providers.
• Maintaining the facility office supplies, consumables, records, trackers, and administrative systems to support the effective running of the facility.
• Greet visitors and answer, screen, and direct incoming telephone calls in a professional and courteous manner.
• Adhere to all policies, procedures, and company standards.
• Maintain confidentiality and professionalism when handling employee, customer, supplier, financial, and commercially sensitive information.
• Meet deadlines and support business needs outside of standard office hours when required.

Other information:

Location: Loyang Area (Nearest Mrt: Pasri Ris)

Desired Skills and Experience

1. Provide support to the Logistics and Export Compliance Specialist related to;
   • Facilitating the Goods-In and Good-Out process for incoming and out bound shipments.
   • Data entry into the Company Asset Management system - CSAM.
   • Arranging collections, deliveries, imports, exports, and intercompany transfers using approved freight forwarders, couriers, and logistics providers.
   • Tracking freight movements and provide timely updates to internal stakeholders and customers when required.
   • Assisting with resolving shipment delays, customs holds, missing documentation, damaged goods, or delivery discrepancies.
   • Preparing, reviewing, and maintaining export and import documentation, including commercial invoices, packing lists, customs declarations, certificates of origin, and temporary export/import documentation where applicable.
   • Ensuring shipments comply with applicable export control regulations, customs requirements, sanctions screening processes, and internal procedures.
   • Maintaining accurate records for export/import transactions, including supporting evidence for audits and compliance reviews.
2. Provide support to the regional Logistics, Sales, and Technical Operations teams as required such as but not limited to;
   • Updating the freight tracker as required and assist Finance with any queries.
   • Generating Purchase Orders for the regional Logistics, Sales, and Technical Operations teams as required.
   • Support the planning, coordination, and organization of client events and other business engagement activities as required.
3. Provide general office support such as but not limited to;
   • Liaising with the facility vendors, cleaners, maintenance providers, and other third-party service providers.
   • Maintaining the facility office supplies, consumables, records, trackers, and administrative systems to support the effective running of the facility.
   • Greet visitors and answer, screen, and direct incoming telephone calls in a professional and courteous manner.
4. Adhere to all policies, procedures, and company standards.
5. Maintain confidentiality and professionalism when handling employee, customer, supplier, financial, and commercially sensitive information.
6. Meet deadlines and support business needs outside of standard office hours when required.