Shipping Assistant

ZHENGHE LOGISTICS PTE. LTD.; Singapore; On-site; SGD 32,000 - 46,000; Full time

Job summary

Zhenghe Logistics is seeking a Shipping Assistant in Singapore to support import/export processes, prepare and verify documentation, and ensure timely handling of sea and air freight paperwork.

You will liaise with clients and shipping lines, process bills of lading drafts, permits, and certificates via Tradeweb, and coordinate with warehouses and transporters to arrange delivery and clearance.

Qualifications

• GC E O-level qualification preferred.
• Proficient in Microsoft Office, especially Excel.
• Strong communication skills for phone and email correspondence.

Responsibilities

• Prepare and verify import/export documentation to ensure compliance.
• Liaise with clients regarding certificates.
• Coordinate with shipping lines and forwarders for transshipment.
• Process bills of lading drafts and original BL printing.
• Handle permits and certificate applications using Tradeweb.
• Data entry and document filing in the in-house system.
• Assist with delivery arrangements and warehouse coordination.

Skills

Microsoft Excel

Communication skills

IT knowledge

Independent worker

Education

GCE O Level

Tools

Tradeweb

Job description

Company Overview

Zhenghe Logistics drives a better tomorrow through comprehensive logistics strategies, creating value and opportunities while building people, communities, and businesses with integrity, respect, customer focus, quality, and sustainability.

Job Summary

Join Zhenghe Logistics as a Shipping Assistant to support seamless import/export, Sea Freight / AirFreight documents and prepares necessary documentation.

Responsibilities

• Manage import and export shipment operations by preparing and verifying necessary documentation to ensure compliance and timely processing
• Preparing of Invoices, permits and cargoinsurances.
• Liaise with clients regarding certificatesapplication.
• Coordination with shipping lines/forwarder -arrange transshipment of container, checking of vessel schedule for connectingon barges.
• Bill of Lading draft submission to shipping liners/freight forwarders.
• Printing of Original Bill of Lading from shipping liner's online platform.
• Apply and process all types of permit using Tradeweb
• Back to back Certificate of Origin application via Tradeweb.
• Submission of the full set of documents to the bank for DIP, D/A, L/C terms.
• Scanning of documents into in-house server/filing.
• Preparation of Local Delivery documentation.
• Liaising with the client on delivery arrangement
• Coordinating with the warehouse on the goods collection/delivery.
• Monitoring shipping line nomination of transshipment containers.
• Data entry using in-house system, update on import container.
• Coordinate with transporters, and arrange clearance for LCL from ports to Client's warehouse.
• Transportation job arrangement assignments.
• Support any other ad hoc assignments as mayrequire from time to time.

Required competencies and certifications

None specified.

Preferred competencies and qualifications

• Minimum GCE 'O' level qualification preferred
• Proficient in Microsoft Office, especially Excel
• Strong communication skills for phone and email correspondence
• Good IT knowledge to support logistics systems
• Positive attitude with willingness to learn and take initiative
• Ability to work independently and manage tasks proactively

Join us as we sail towards excellence in logistics!

Only shortlisted candidates would be notified.

Thank you for applying.