Service Administrator

BENNING POWER ELECTRONICS PTE LTD; Singapore; On-site; SGD 31,000 - 45,000; Full time

Job summary

BENNING POWER ELECTRONICS PTE LTD in Singapore is seeking an administrative assistant to join the Service Department. You will handle data entry of orders and invoicing in the Axapta ERP system and respond to calls and inquiries with professionalism.

You will liaise with internal and external customers, issue proforma invoices, chase payments before deliveries, arrange travel (visa, air tickets, hotel) for service personnel, compile trip expenses for billing, and perform ad-hoc duties as

Qualifications

• Data entry of orders and invoicing in Axapta ERP system.
• Handling calls and enquiries from customers.
• Liaise with customers for proforma invoices and payment chasing.
• Arrange travel for service personnel (visa, tickets, hotel).
• Compile trip expenses for billing.
• Ad-hoc duties as assigned by Supervisor.

Responsibilities

• Data entry of orders and invoicing in Axapta ERP system.
• Coordinate with internal and external customers on proforma invoices and payments.
• Make travel arrangements for service personnel.
• Compile trip expenses for billing.
• Able to work independently in a fast-paced service environment.

Skills

Organised

Attention to detail

Team player

Communication

MS Excel

MS Word

Education

Min GCE O Level, Nitec or Diploma

Tools

Axapta ERP

Job description

Responsibilities :

• Data entry of orders and invoicing in Axapta ERP system, handle calls & enquiries
• Liaise with internal and external customers , issuing of proforma invoices, chase for payments prior to deliveries etc.
• Make travel arrangement - visa application, air ticketing & hotel booking, ensuring smooth co-ordination of trips for service personnels
• Compile various expenses incurred for service trips for billing to customers
• Ad-hoc duties as assigned by the Supervisor
• Able to work independently in a fast-paced environment in the Service Department

Qualifications:

• Min GCE O Level, Nitec or Diploma
• Preferably at least 1 to 2 years experience in admin work and some shipping knowledge
• Must be well versed in Microsoft Excel/Words

Required skills:

• Must be organised, fast and have excellent attention to details
• Able to work as a team player communicating effectively with various parties