Senior Project Document Controller

Elsa Talent; Singapore; On-site; SGD 56,000 - 89,000; Full time

Job summary

Elsa Talent seeks a Senior Project Document Controller for an oil & gas EPC project based in Singapore. The role requires frequent shipyard attendance and strong expertise in MDR, registers, and EDMS.

You will manage and control all project documentation from engineering through final handover, coordinating with engineers, procurement, shipyards and vendors to ensure timely, accurate submissions and robust status reporting.

Qualifications

• Minimum 5 years of document control experience in EPC, shipyard, marine, offshore, oil & gas, or heavy industrial projects.
• Proficient with SharePoint and EDMS systems.
• Experience maintaining Master Document Registers, drawing registers, vendor registers and transmittals.
• Willingness to travel frequently to shipyards in Singapore.

Responsibilities

• Manage and control all project documentation across the project lifecycle.
• Develop, maintain, and update the Master Document Register (MDR).
• Receive, register, distribute, and track project documents per procedures.
• Monitor and track vendor document deliverables and resubmissions.
• Maintain document revisions and ensure latest approved versions are accessible.
• Manage document transmittals between project team, vendors, shipyard and stakeholders.
• Maintain engineering, drawings, vendor document registers and other trackers.
• Ensure proper filing, indexing, naming and archiving of documents.
• Support Class submissions by coordinating submission status and close-out.
• Coordinate with engineering, procurement, project management, shipyard and vendors to ensure timely submissions.
• Follow up on outstanding documents and overdue items.
• Provide regular document status reports and dashboards to PMT.
• Assist in preparing final handover dossiers and ensure completeness.

Skills

Strong organizational skills

Attention to detail

Coordination & communication

Tools

SharePoint

EDMS

Excel

Word

PowerPoint

Job description

Position : Senior Project Document Controller

Industry : Oil & Gas

Location : Singapore (frequent shipyard attendance)

Contract Duration : 6 months

Scope of Works:

• Manage and control all project documentation, including engineering documents, drawings, technical correspondence, vendor documents, and shipyard records throughout the project lifecycle.
• Develop, maintain, and regularly update the Master Document Register (MDR) to ensure accurate tracking and status visibility of all project documents.
• Receive, register, distribute, and track project documentation in accordance with established document control procedures.
• Monitor and track vendor document deliverables, ensuring timely submission, review, comments, and resubmission.
• Maintain document revisions and ensure the latest approved versions are properly controlled and readily available to relevant stakeholders.
• Manage document transmittals, including preparation, issuance, receipt, tracking, and close-out of documents between the project team, vendors, contractors, shipyard, and other stakeholders.
• Maintain and update engineering document registers, drawings registers, vendor document registers, and other project-specific documentation trackers.
• Ensure proper filing, indexing, naming, and archiving of project documentation in accordance with project document control requirements.
• Support Class submissions by coordinating and tracking the submission, review, approval, and close-out status of required technical documentation.
• Coordinate with engineering, procurement, project management, shipyard, vendors, contractors, and other stakeholders to ensure timely document submissions and responses.
• Monitor outstanding documents, overdue submissions, review comments, and required actions, and follow up with relevant parties accordingly.
• Maintain accurate document records and provide regular document status reports and dashboards to the Project Management Team.
• Support the preparation and compilation of final handover dossiers, ensuring all required project documentation is complete, properly indexed, approved, and ready for handover.
• Ensure project documentation complies with applicable document control procedures, project requirements, and quality standards.
• Provide general document control support to the project team as required throughout project execution.

Qualifications & Requirements:

• Minimum 5 years of experience in document control within EPC, shipyard, marine, offshore, oil & gas, or heavy industrial projects.
• Proven experience managing project documentation throughout the full project lifecycle, from engineering and construction through to commissioning and final handover.
• Strong experience in maintaining Master Document Registers (MDR), engineering registers, drawing registers, vendor document registers, and transmittals.
• Strong proficiency in SharePoint and Electronic Document Management Systems (EDMS).
• Experience in document revision control, document distribution, transmittal management, and document status tracking.
• Experience handling technical documentation, engineering drawings, vendor documentation, and project correspondence.
• Experience supporting Class submissions and final project handover dossiers is highly preferred.
• Familiarity with shipyard documentation and project execution processes is an advantage.
• Strong organizational and document management skills with excellent attention to detail.
• Ability to monitor multiple document deliverables and follow up effectively with vendors, contractors, engineers, and other stakeholders.
• Good communication and coordination skills, with the ability to work effectively in a multidisciplinary project environment.
• Proficient in Microsoft Office, particularly Excel, Word, and PowerPoint.
• Ability to work independently and attend the shipyard frequently in Singapore as required.

Note: Only those applicants who meet the above criteria will be contacted as part of shortlisting process