Document Controller

CAMARINE SUPERVISION PTE. LTD.; Singapore; On-site; SGD 48,000 - 64,000; Full time

Job summary

Camarine Supervision PTE. LTD. is seeking an experienced Document Controller to manage and maintain project documentation across offshore, marine and energy projects. You will ensure proper version control, timely distribution, and accurate registers to support project teams.

The role requires 3–7 years of document control experience and strong proficiency in MS Excel and Word, with familiarity of document management systems. A diploma or degree in a related field is essential.

Qualifications

• Diploma or Degree in Business Administration, Engineering, Information Management or related discipline.
• 3–7 years of relevant experience in document control, preferably in offshore, marine, oil & gas, energy, EPC, shipyard or engineering industries.
• Experience on large-scale engineering, construction, offshore or marine projects is highly preferred.

Responsibilities

• Manage and maintain project documentation following established document control procedures.
• Receive, register, distribute, track and archive project documents and correspondence.
• Maintain accurate document registers, transmittals and document status reports.
• Ensure documents are correctly identified, version-controlled and distributed to stakeholders.
• Coordinate submission, review, approval and return of technical and project documentation.
• Prepare regular document control reports and provide updates on document status and outstanding submissions.

Skills

Attention to detail

Organisational skills

Written and verbal communication

Document control

Education

Diploma or Degree in related field

Tools

Microsoft Excel

Microsoft Word

Document management systems

Job description

Camarine Supervision is currently supporting a client in the offshore, marine and energy sector in the search for an experienced

Key Responsibilities:

• Manage and maintain project documentation in accordance with established document control procedures and requirements.
• Receive, register, distribute, track and archive project documents and correspondence.
• Maintain accurate document registers, transmittals and document status reports.
• Ensure documents are correctly identified, version-controlled and distributed to relevant stakeholders.
• Monitor document revisions and ensure the latest approved documents are available to project teams.
• Coordinate the submission, review, approval and return of technical and project documentation.
• Manage incoming and outgoing document transmittals and maintain proper records.
• Follow up with relevant departments, contractors, vendors and project stakeholders on outstanding documentation.
• Ensure project documentation is properly filed and readily retrievable when required.
• Support document numbering, coding, naming conventions and document classification.
• Maintain electronic and, where required, hard-copy document filing systems.
• Prepare regular document control reports and provide updates on document status and outstanding submissions.
• Assist project teams with document retrieval, distribution and administrative requirements.
• Ensure documentation is handled in accordance with project procedures, quality requirements and confidentiality requirements.
• Support project close-out activities, including compilation, checking and archiving of final project documentation.

Requirements

• Diploma or Degree in Business Administration, Engineering, Information Management, or a related discipline.
• 3–7 years of relevant experience in document control, preferably within the offshore, marine, oil & gas, energy, EPC, shipyard or engineering industries.
• Experience working on large-scale engineering, construction, offshore or marine projects is highly preferred.
• Familiarity with document management systems and electronic document control platforms.
• Good understanding of document numbering, revision control, transmittals and document registers.
• Proficient in Microsoft Office, particularly Excel and Word.
• Strong attention to detail and organisational skills.
• Good written and verbal communication skills.
• Ability to manage multiple documents, priorities and deadlines in a fast-paced project environment.
• Able to work effectively with engineers, project managers, contractors, vendors and other stakeholders.
• Strong sense of confidentiality and accuracy when handling project documentation.