Project Document Controller

TPC SYSTEM TECHNOLOGY (SINGAPORE) PTE. LTD.; Singapore; On-site; SGD 48,000 - 78,000; Full time

Job summary

TPC SYSTEM TECHNOLOGY (SINGAPORE) PTE. LTD. is seeking a Project Document Controller to manage project documentation, registers, and submissions on site in Singapore. You will coordinate technical submissions, maintain revision controls, and ensure latest approved drawings are used.

The role requires 2–5 years in project document control, familiarity with EDMS/CDE systems (Aconex, Procore, SharePoint), and strong organization and communication skills to liaise with project teams and clients.

Qualifications

• Diploma or Degree in Engineering, Business Administration, Construction Management or related discipline.
• 2–5 years of relevant experience in Project Document Control.
• Experience handling technical document submissions and revision control.
• Good knowledge of MS Excel, Word, Outlook and PDF management.
• Experience with EDMS/CDE platforms (Aconex, Procore, Autodesk Construction Cloud, Asite, SharePoint) is a plus.

Responsibilities

• Manage and maintain project documentation, document registers, drawing registers, submission trackers and correspondence records.
• Coordinate and prepare technical document submissions including material submissions, catalogues, shop drawings, as-built drawings, method statements, ITPs, RFIs, test reports and O&M manuals.
• Check document numbers, revisions, status and completeness before submission.
• Submit and track documents through client/main contractor document management systems.
• Monitor submission and approval status and follow up on outstanding comments and resubmissions.
• Coordinate with Project Managers, Project Engineers, QA/QC, site teams, suppliers, subcontractors, consultants and clients.
• Ensure the site team uses the latest approved drawings and documents.
• Maintain revision control and withdraw obsolete documents.
• Support project handover and close-out documentation.
• Prepare document status reports and highlight overdue or critical submissions.

Skills

Document control

Coordination

Attention to detail

Communication

Site coordination

Education

Diploma or Degree in Engineering/Business Administration/Construction Management

Tools

Aconex

Procore

Autodesk Construction Cloud

Asite

SharePoint

Job description

Project Document Controller

Location: 18 ATTAP VALLEY RD, SINGAPORE 759910
Employment Type: Full-Time
Industry: Construction / Semiconductor

Job Responsibilities

• Manage and maintain project documentation, document registers, drawing registers, submission trackers and correspondence records.

• Coordinate and prepare technical document submissions including material submissions, catalogues, shop drawings, as-built drawings, method statements, ITPs, RFIs, test reports and O&M manuals.

• Check document numbers, revisions, status and completeness before submission.

• Submit and track documents through client / main contractor document management systems.

• Monitor submission and approval status and follow up closely on outstanding comments, approvals and resubmissions.

• Coordinate with Project Managers, Project Engineers, QA/QC, site teams, suppliers, subcontractors, consultants and clients.

• Ensure the site team is always using the latest approved drawings and documents.

• Maintain proper revision control and withdraw obsolete or superseded documents.

• Support project handover and close-out documentation.

• Prepare document status reports and highlight overdue or critical submissions that may affect project progress.

Requirements

• Diploma or Degree in Engineering, Business Administration, Construction Management or related discipline.

• 2–5 years of relevant experience in Project Document Control, preferably in Construction, Engineering, M&E, Semiconductor, Cleanroom, Process Piping or related projects.

• Experience handling technical document submissions, drawing registers, transmittals and revision control.

• Good knowledge of Microsoft Excel, Word, Outlook and PDF document management.

• Experience with Aconex, Procore, Autodesk Construction Cloud, Asite, SharePoint or other EDMS/CDE platforms will be an advantage.

• Strong organisational skills with good attention to detail.

• Able to independently track and follow up on outstanding submissions and approvals.

• Able to communicate and coordinate effectively with project teams and external stakeholders.

• Able to work in a project/site environment.

Preferred Experience

Candidates with experience in the following areas will have an advantage:

• Semiconductor / Cleanroom projects

• M&E / Process Piping / Utility projects

• Material and catalogue submissions

• Shop Drawing / As-Built Drawing control

• RFI / Technical Query management

• Project handover and close-out documentation