Senior Office Operations Manager

Manus AI; Singapore; On-site; SGD 90,000 - 130,000; Full time

Job summary

Manus AI is seeking an experienced Office Operations Manager to oversee facilities, workspace management, and lease-related matters in Singapore. The role focuses on delivering an efficient, well-organized workplace and leading strategic admin projects.

You will manage office expansion, renovations, procurement, budgeting, vendor negotiations, and events, while driving cost optimization and process improvements across the organization.

Qualifications

• 5+ years of experience in administration or office operations, preferably in a tech company or fast-growing organization.
• Proven experience in independently managing office operations and complex administrative projects.
• Strong ownership, sound judgment, and the ability to identify problems, develop solutions, and drive results with minimal supervision.
• Excellent project planning, budgeting, vendor negotiation, and execution skills.
• Experience in office expansion, renovation, relocation, or large-scale administrative projects is preferred.
• Solid experience in office operations, procurement, vendor management, asset management, and budget control, with focus on efficiency and cost optimization.
• Excellent written and verbal communication skills, with the ability to work effectively with management, cross-functional teams, and external partners.

Responsibilities

• Oversee overall office operations, including facilities, workspace management, property and lease-related matters, and administrative services. Ensure an efficient and well-managed workplace.
• Independently lead office expansion, site selection, renovation, relocation, and workspace optimization projects, covering planning, budgeting, vendor negotiations, execution, and delivery.
• Manage procurement, vendor sourcing and evaluation, contract negotiations, and fixed assets. Optimize costs, service quality, and operational efficiency.
• Lead the planning and execution of company events, including annual parties, team-building activities, holiday celebrations, and employee welfare programs.
• Own administrative budgets, expense analysis, and cost control. Develop and improve administrative policies, SOPs, and operational processes to enhance efficiency.
• Serve as the main point of contact for office operations, coordinate with internal teams and external partners, independently resolve complex operational issues, and support onboarding, offboarding, and other administrative projects.

Skills

Office operations

Project management

Vendor negotiation

Budgeting

Procurement

Stakeholder management

Communication

Problem solving

Job description

1. Office Operations Management

Oversee overall office operations, including facilities, workspace management, property and lease-related matters, and administrative services. Ensure an efficient and well-managed workplace.

2. Administrative Project Management

Independently lead office expansion, site selection, renovation, relocation, and workspace optimization projects, covering planning, budgeting, vendor negotiations, execution, and delivery.

Manage procurement, vendor sourcing and evaluation, contract negotiations, and fixed assets. Optimize costs, service quality, and operational efficiency.

4. Employee Engagement & Events

Lead the planning and execution of company events, including annual parties, team-building activities, holiday celebrations, and employee welfare programs.

5. Budget Management & Process Improvement

Own administrative budgets, expense analysis, and cost control. Develop and improve administrative policies, SOPs, and operational processes to enhance efficiency.

6. Cross-functional Coordination & Operations Support

Serve as the main point of contact for office operations, coordinate with internal teams and external partners, independently resolve complex operational issues, and support onboarding, offboarding, and other administrative projects.

1. Experience

5+ years of experience in administration or office operations, preferably in a tech company or fast-growing organization. Proven experience in independently managing office operations and complex administrative projects.

Strong ownership, sound judgment, and the ability to independently identify problems, develop solutions, and drive results with minimal supervision.

3. Project Management

Excellent project planning, budgeting, vendor negotiation, and execution skills. Experience in office expansion, renovation, relocation, or large-scale administrative projects is preferred.

4. Operational Expertise

Solid experience in office operations, procurement, vendor management, asset management, and budget control, with a strong focus on efficiency and cost optimization.

5. Communication & Stakeholder Management

Excellent written and verbal communication skills, with the ability to work effectively with management, cross-functional teams, and external partners.

6. Core Competencies

Proactive, accountable, resourceful, and highly organized, with strong problem-solving and multitasking skills. Comfortable working in a fast-paced and evolving environment.