Senior Office Operations Manager

BUTTERFLY EFFECT PTE. LTD.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

BUTTERFLY EFFECT PTE. LTD. is seeking an experienced administrator to run and optimize office operations in a dynamic tech environment.

You will oversee facilities, workspace management, property and lease matters, and a full range of administrative services to ensure a productive workplace. You will independently lead office expansion, site selection, renovations, relocations, workspace optimization, procurement, asset management and cross-functional coordination, with a strong focus on cost

Qualifications

• 5+ years of experience in administration or office operations.
• Ability to identify problems, develop solutions, and drive results with minimal supervision.
• Excellent project planning, budgeting, vendor negotiation and execution skills.
• Solid experience in office operations, procurement, asset management and cost control.
• Strong written and verbal communication with stakeholders.
• Proactive, accountable, resourceful and highly organized in a fast-paced environment.

Responsibilities

• Office Operations Management: Oversee facilities, workspace management, property/lease matters, and administrative services.
• Administrative Project Management: Lead office expansion, site selection, renovation, relocation and workspace optimization.
• Procurement & Vendor Management: Manage procurement, vendor sourcing/evaluation, contracts and fixed assets.
• Employee Engagement & Events: Plan and execute company events, including parties and team-building.
• Budget Management & Process Improvement: Own budgets, analyze expenses, implement SOPs and processes.
• Cross-functional Coordination & Operations Support: Be the main contact for operations and support onboarding/offboarding and projects.

Skills

Office operations

Project management

Vendor management

Budgeting

Event planning

Cross-functional collaboration

Job description

Job Responsibilities

• 1. Office Operations Management
  Oversee overall office operations, including facilities, workspace management, property and lease-related matters, and administrative services. Ensure an efficient and well-managed workplace.




• 2. Administrative Project Management
  Independently lead office expansion, site selection, renovation, relocation, and workspace optimization projects, covering planning, budgeting, vendor negotiations, execution, and delivery.




• 3. Procurement & Vendor Management
  Manage procurement, vendor sourcing and evaluation, contract negotiations, and fixed assets. Optimize costs, service quality, and operational efficiency.




• 4. Employee Engagement & Events
  Lead the planning and execution of company events, including annual parties, team-building activities, holiday celebrations, and employee welfare programs.




• 5. Budget Management & Process Improvement
  Own administrative budgets, expense analysis, and cost control. Develop and improve administrative policies, SOPs, and operational processes to enhance efficiency.




• 6. Cross-functional Coordination & Operations Support
  Serve as the main point of contact for office operations, coordinate with internal teams and external partners, independently resolve complex operational issues, and support onboarding, offboarding, and other administrative projects.

Requirements

• 1. Experience
  5+ years of experience in administration or office operations, preferably in a tech company or fast-growing organization. Proven experience in independently managing office operations and complex administrative projects.




• 2. Ownership & Leadership
  Strong ownership, sound judgment, and the ability to independently identify problems, develop solutions, and drive results with minimal supervision.




• 3. Project Management
  Excellent project planning, budgeting, vendor negotiation, and execution skills. Experience in office expansion, renovation, relocation, or large-scale administrative projects is preferred.




• 4. Operational Expertise
  Solid experience in office operations, procurement, vendor management, asset management, and budget control, with a strong focus on efficiency and cost optimization.




• 5. Communication & Stakeholder Management
  Excellent written and verbal communication skills, with the ability to work effectively with management, cross-functional teams, and external partners.




• 6. Core Competencies
  Proactive, accountable, resourceful, and highly organized, with strong problem-solving and multitasking skills. Comfortable working in a fast-paced and evolving environment.