Workplace Ops Manager

GECO Asia Jobs 2022; Singapore; On-site; SGD 120,000 - 180,000; Full time

Job summary

GECO Asia Pte Ltd is seeking an experienced Workplace Operations Manager (Assistant & Manager) to oversee facilities, employee experience, health & safety, security, and vendor management within a dynamic IT consulting environment.

The role focuses on leading onboarding/offboarding, workplace logistics, engaging employee programs, and ensuring compliance with safety and business continuity requirements while driving cost-efficient operations.

Qualifications

• Experience managing Facilities and Workplace Operations within a corporate environment.
• Strong knowledge of Workplace Governance, Compliance, and Health & Safety requirements.
• Proven experience in Vendor Management, Contract Management, and Supplier Coordination.
• Experience managing office services, budgeting, procurement, and operational planning.
• Strong project management skills, including office moves, workplace upgrades, and operational improvement initiatives.
• Experience supporting employee engagement, onboarding, offboarding, and workplace experience programs.
• Strong stakeholder management and communication skills.
• Experience managing physical security, access control, emergency response, and business continuity activities.
• Ability to analyze operations, identify improvement opportunities, and drive cost-efficiency initiatives.

Responsibilities

• Manage day-to-day office operations, facilities, workplace services, and employee experience initiatives.
• Lead onboarding, offboarding, employee transfers, workplace logistics, and office readiness activities.
• Drive employee engagement programs, workplace community initiatives, and office events.
• Partner with internal teams to support change management activities, workplace communications, and employee communications.
• Ensure compliance with workplace health, safety, emergency response, and business continuity requirements.
• Oversee office physical security, visitor management, access controls, and security-related processes.
• Manage relationships with building management, landlords, service providers, and external vendors.
• Coordinate office projects including expansions, relocations, refurbishments, and workplace improvements.
• Support procurement activities, supplier management, contract administration, and office services delivery.
• Drive sustainability initiatives and support environmental compliance objectives.
• Manage workplace operational budgets, monitor expenditures, and identify cost optimization opportunities.
• Maintain workplace documentation, policies, procedures, and knowledge resources.
• Support travel program coordination and provide local guidance on travel-related processes.

Skills

Facilities

Workplace governance

Health & safety

Vendor management

Contract management

Budgeting

Operational planning

Project management

Employee engagement

Stakeholder management

Security management

Education

Bachelor's degree in Business Administration / Facilities Management / HR / IT / Operations

Job description

Overview

We are seeking an experienced Workplace Operations Manager(Assistant & Manager) to oversee workplace operations, employee experience, facilities management, health & safety, physical security, vendor management, and office services within a dynamic IT consulting environment. This role will be responsible for ensuring efficient day-to-day office operations while fostering employee engagement, supporting business continuity, and driving operational excellence across workplace services.

Key Responsibilities

• Manage day-to-day office operations, facilities, workplace services, and employee experience initiatives.


• Lead onboarding, offboarding, employee transfers, workplace logistics, and office readiness activities.


• Drive employee engagement programs, workplace community initiatives, and office events.


• Partner with internal teams to support change management activities, workplace communications, and employee communications.


• Ensure compliance with workplace health, safety, emergency response, and business continuity requirements.


• Oversee office physical security, visitor management, access controls, and security-related processes.


• Manage relationships with building management, landlords, service providers, and external vendors.


• Coordinate office projects including expansions, relocations, refurbishments, and workplace improvements.


• Support procurement activities, supplier management, contract administration, and office services delivery.


• Drive sustainability initiatives and support environmental compliance objectives.


• Manage workplace operational budgets, monitor expenditures, and identify cost optimization opportunities.


• Maintain workplace documentation, policies, procedures, and knowledge resources.


• Support travel program coordination and provide local guidance on travel-related processes.

General Background

• Bachelor's Degree in Business Administration, Facilities Management, Human Resources, Information Technology, Operations Management, or a related discipline.


• Minimum 2 -5+ years of experience in Workplace Operations, Facilities Management, Office Management, Corporate Services, or related functions.


• Experience supporting corporate, consulting, technology, or professional services environments.

Mandatory Skills

• Experience managing FacilitiesandWorkplace Operations within a corporate environment.


• Strong knowledge of Workplace Governance, Compliance, and Health & Safety requirements.


• Proven experience in Vendor Management, Contract Management, and Supplier Coordination.


• Experience managing office services, budgeting, procurement,andoperational planning.


• Strong project management skills, including office moves, workplace upgrades, and operational improvement initiatives.


• Experience supporting employee engagement, onboarding, offboarding, and workplace experience programs.


• Strong stakeholder management and communication skills with the ability to work across business functions and leadership teams.


• Experience managing physical security, access control, emergency response, and business continuity activities.


• Ability to analyze operations, identify improvement opportunities, and drive cost-efficiency initiatives.

Nice-to-Have Skills

• Experience within IT Consulting, Professional Services, Technology, or Shared Services environments.


• Knowledge of sustainability programs and environmental compliance initiatives.


• Experience supporting regional or multi-country workplace operations.


• Exposure to workplace technology, smart office solutions, and facilities systems.


• Certifications in Facilities Management, Workplace Management, Project Management, or Health & Safety.